Agricultural Organisation Assistant Office Administrator Jobs in Kenya

Agricultural Organisation Assistant Office Administrator Jobs in Kenya

  • A major player in the agricultural sector is seeking to offer opportunities to qualified professionals who are focused, organised and result oriented in the following position:

    Assistant Office Administrator

    Main Job Function:

  • The main role for this position is provision of clerical and administrative support to assigned office and customer care.


    Duties and responsibilities will entail:

  • Maintaining office diary and protocol management;

  • Recording dictation in shorthand and transcribing it in typewritten form typing from drafts; manuscripts or recording from dictation machines;

  • Processing data;

  • Operating office equipment;

  • Ensuring good office layout;

  • Attending to visitors/clients;

  • Handling telephone calls;

  • Ensuring security of office records, equipment and documents, including classified materials;

  • Preparing responses to routine correspondence;

  • Planning and scheduling of meetings;

  • Management of e-office; and

  • Managing office petty cash.

    Required Qualifications

  • Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or other
    relevant and equivalent qualifications from a recognized institution.

  • 3 years’ work experience in office setting

  • Strong knowledge in QuickBooks software will be added advantage

  • Proficiency in Computer Applications; and

  • Fulfil the requirements of Chapter Six of the Constitution.

    Key Competencies

  • Excellent customer oriented service

  • Excellent oral and written communication skills

  • Able to
    complete complex administrative tasks with minimum supervision

  • Proactive and diligent

  • Level headed

    How to Apply

  • Suitably qualified candidates should apply indicating the job title and the job advert number on the application letter and envelop, enclosing CVs with full details of education, professional qualifications, experience, email addresses, day telephone contacts and attach copies of academic and professional certificates, relevant testimonials, and National ID.

  • The applicants should also provide names, telephone numbers and contact addresses of a least two referees who are knowledgeable about their competence and area of specialization.

  • The applicant should request their referees to submit their references directly to the undersigned.

  • All applications for the above vacancies should be received on or before 12th May 2020 through the
    following address:

    P.O Box 49010-00100,

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