Aga Khan University Hospital Manager - Purchasing & Supply Chain Management Jobs in Kenya

Aga Khan University Hospital Manager - Purchasing & Supply Chain Management Jobs in Kenya


Job Summary

  • The Manager, Purchasing and Supply Chain Management will manage and optimize CAPEX and OPEX Procurement and Supply Chain operations; and will procure OPEX (Medical and Non-Medical) and CAPEX (Medical and Non-Medical) for Hospital, University, Outreach and for any other site that the institute directs. S/he will manage the PSCMD inventory locations and control item movement into and from the department.

    Responsibilities

  • Ensure accurate transactions and purchase order approvals as per approval matrix.

  • Lead the teams in ensuring that the users’ supplies requirements are met.

  • Ensure appropriate inventory levels are maintained within stocking locations at MMD.

  • Monitor hospital wide inventory levels and alert users on high inventory levels.

  • Sign-off on month end and stock take reports.

  • Co-ordinate the quarterly stock count and submit the variance explanations to Finance.

  • Lead the team in ensuring timely submission of supplier invoices to Finance.

  • Define responsibilities and functions of subordinate positions and assist in establishing staff requirements and scheduling.

  • Guide coordinators in review and development of policies and standard operating procedures.

  • Work collaboratively with users and supply chain leadership to develop and maintain processes designed to ensure quality service delivery.

  • Lead the team in development and implementation of quality improvement programs in the supply chain function.

  • Coach the team members on JCIA, ISO and Quality Systems departmental compliance.

  • Prepare reports on Key Performance Indicators and complete data requests.

  • Liaise
    with ICT for PSCMD’s information needs and with Finance during internal and external audits.

  • Perform corrective action for system errors experienced by users.

  • Facilitate departmental leave approval and oversee the system’s master functions, all user creation requests and mark-up due to change in purchase costs.

    Requirements

  • Master’s degree (an additional diploma/ degree in Supply Chain Management would be an added advantage);

  • Minimum 5 years’ experience in an equivalent role;

  • Should have led a team of minimum 5-7 executives and at least one Assistant Manager;

  • Demonstrable experience in the implementation and support of information systems.

  • Experience in supply chain or logistics and operations in a busy setup.

  • Commendable leadership, negotiation and conflict resolution skills.

  • Good analytical, documentation and organizational skills.

  • Excellent interpersonal and communication skills.

  • Unquestionable integrity and ability to maintain confidentiality.

  • Professional attitude and strong work ethic with attention to timeliness.

    How to Apply

  • For more information and job application details, see; Aga Khan University Hospital Manager - Purchasing & Supply Chain Management Jobs in Kenya


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