African Initiatives for Relief and Development Finance and Administration Officer Jobs in Uganda

African Initiatives for Relief and Development Finance and Administration Officer Jobs in Uganda

Reporting to: Finance and Administration Manager (FAM) or OIC during his/her absence

The Finance and Administration Officer (FAO) will be responsible to:

  • Assist the FAM in the financial management of the Head office and financial administration support to the country program offices.

    General Duties

    • Maintain the Head Office financial management systems and records in order to
    safeguard the assets and interest of the organization.

    • Adopt adequate controls over cash and bank to minimize the risk of fraud or

    • Closely monitor all financial activities, and keep the FAM informed of all situations which
    have the potential for a negative impact on internal controls or financial management

    • Assist the FAM in the management of financial administration of the Head Office and
    country program support in compliance with AIRD Finance and Procurement SOPs and all
    applicable laws, rules and regulations

    Primary Duties

    • Record all financial transactions in QuickBooks in a timely manner

    • Prepare and submit monthly financial statements (including income statement, balance
    sheet accounts receivable and accounts payable,)

    • Prepare monthly financial reports (budgets vs. actuals)

    • Ensure an assets register is maintained

    • Ensure petty cash and cash books of all projects are promptly updated

    • Verify all transactions, vouchers for approval by FAM/FAD

    • Support the preparation of annual budget proposals

    • Review expenditures against approved budgets for all projects

    • Review monthly and annual expenditure reports/BVA Reports for HQ

    • Ensure adequate budgets for any expenditure before initial payments

    • Monitor cash flow and budget utilization against future commitments and alert FAM of
    areas where budgets may be exceeded.

    • Extract trial balance for both local and foreign currencies and review the same on a
    monthly and annual basis.

    • Update the accounting system (QuickBooks) budget revisions from all projects on a timely basis.

    • Ensure that staff statutory deductions are correctly computed and paid to the relevant
    Statutory Authorities and timely as required by the law

    • Prepare accurate /timely expatriate staff salaries and review National staff salaries

    • Manage expatriate staff salary saving scheme ensuring correct computations, proper
    recording and timely payment of contribution to bank as well as prompt administration of
    final benefits.

    • Follow up on bills from service providers and ensure timely payments.

    • Ensure bank statements are obtained and cheques written for AIRD reconciliations.

    • Maintain cheque books and valued documents in safe custody to prevent access to
    unauthorized persons.

    • Ensure that all procurements follow proper procedures as defined by the procurement

    • Prepare for external audits and make available all records required by the auditors and
    assist them through the audit process so auditors can
    express their independent opinion
    on the status of AIRD operations

    • Keep the accounts up to date and accurate at all times and prepare end – of – month
    financial statements and bank reconciliations

    • Follow up on accounts payable/receivable and ensure their prompt liquidation

    • Verify payment vouchers and supporting documents before submission for approval

    • Ensure all financial documents are on file and bear the correct references and budget

    • Ensure that expatriate /national staff Group Accident and medical insurance policies are
    paid for in accordance with the provisions of the budget.

    • Any other duties as may be assigned by management.

    Required Languages

  • Must be fluent in English (written and spoken); French an asset.

    Minimum Qualifications

    • Minimum bachelor’s degree in a relevant field and/or Level 1 of CPAU/ equivalent
    professional accounting certificate

    • Minimum 3 years experience working in Finance and Accounting

    • Excellent writing skills in English

    • People oriented and results driven

    • Demonstrated ability to prioritize tasks and work well under pressure

    • Proficiency in the use QuickBooks Accounting Software

    • Experience working with international development partners, international
    nongovernmental organizations (INGOs) and donors (in particular UNHCR experience) is
    an asset.

    Personal characteristics

    The Finance Officer should demonstrate competence in the following:

    • Behave Ethically: Understand ethical behaviour and practices, and ensure that own
    behaviour and the behaviour of others is consistent with these standards and aligns
    with the values of the organization

    • Build Relationships: Establish and maintain positive working relationships with others,
    both internally and externally, to achieve the goals of the organization

    • Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner
    using appropriate and effective communication tools and techniques

    • Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve
    problems, and make decisions that enhance organizational effectiveness

    • Organize: Set priorities, develop a work schedule, monitor progress towards goals, and
    track details, data, information and activities

    • Solve Problems: Assess problem situations to identify causes, gather and process
    relevant information, generate possible solutions, and make recommendations and/or
    resolve the problem.

    How to Apply

  • Together with a detailed CV, application letters stating qualification and experience, and why suitable may be sent by email to


    Deadline for submissions is February 12, 2021, 5.00 p.m.

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