African Development Bank Group Secretary - Country Office Jobs in Nigeria

African Development Bank Group Secretary - Country Office Jobs in Nigeria



African Development Bank Group (AfDB) - Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries).


The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth.


In order to sharply focus the objectives of the Ten Year Strategy (2013 - 2022) and ensure greater developmental impact, five major areas (High 5s), all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa.


Responsibilities


  • Make appointments for experts and other staff of the Country Office and keep their schedules up to date.
  • Receive visitors and attend to them with tact and discretion.
  • Prepare briefing material used by experts for official missions and special meetings.
  • Handle protocol-related issues concerning reception of the visitors of experts and of the Office.
  • Organize experts’ meetings; assist the Country Manager’s secretary in coordinating official receptions given by the Resident Representative.
  • Participate in staff meetings, take notes and produce reports in the absence of the Country Manager’s secretary.
  • Draft correspondence on non-substantive issues and ensure its follow-up.
  • Manage the experts’ incoming and outgoing mail and the office’s telephone communication.
  • Maintain an appropriate filing system; process experts’ back-to-office reports, ascertain the quality of documents requiring the approval and / or signature of experts and other staff members.
  • Prepare and finalize draft correspondence (letters, faxes, etc. ...) concerning various aspects, on behalf of experts, prepare minutes of experts ‘meetings.


    Requirements


  • Hold a minimum of a Bachelor's degree or its equivalent in Business Administration, Commerce, Administration or a related field, supplemented by training in secretarial functions/administration/office management.
  • Have a minimum of four (4) years of relevant experience in progressive positions, attached to an executive’s office, preferably in an international organization.
  • Be able to work
    under pressure and to prioritize in the dynamic setting of an international and multicultural setting.
  • Ability to work and cooperate with others from diverse background.
  • Handling speedily and efficiently internal and external requests.
  • Ability to manage simultaneous and shifting demands, priorities and tight deadlines.
  • Proficiency in the use of standard equipment (computer, fax, scanner, photocopies etc.).
  • Demonstrable commitment to delivering excellent customer service focused reception and administration services.
  • Be able to multi task, excellent problem solving skill and attention to detail.
  • Effective communication; highly client oriented, good team working and relations.
  • Ability to operate effectively in a multicultural organization.
  • Good innovative and creative approaches to activities in order to enhance performance and create added benefits for the clients and the organization.
  • Integrity and confidentiality.
  • Proficiency in written and verbal communication in English or French, with a working knowledge of the other.
  • Competence in the use of Bank standard software (Word, Excel, Access and PowerPoint).
  • Knowledge of SAP or other ERP systems would be an asset.


    How to Apply


    Interested and qualified candidates should apply online by 11th May, 2019.


    For more information and job application details, see; African Development Bank Group Secretary - Country Office Jobs in Nigeria


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