Africa Partnerships Portfolio Manager Jobs in Kenya

Africa Partnerships Portfolio Manager Jobs in Kenya


About the role

  • The Africa Partnerships Portfolio Manager is a newly created role in the Africa Partnerships (AP) team and will lead our grant-making program to our growing portfolio of grantees across Eastern and Southern Africa.

  • You will be the primary steward of the relationships between Blood:Water and all Africa grant partners and drive all grant related processes including a collaborative proposal development process (for every 2 year cycle), backstopping programmatic excellence and compliance and handling new partner onboarding, monitoring visits and grant disbursement schedules. The role ensures Blood:Water grants management policies and systems are robust and applied appropriately, internally and across partners.

  • Success in your role will mean strong mutually thriving relationships with our partners and that they grow programmatically year on year, deepening their impact while growing their ability to manage projects and grants. You will report to the Africa Partnerships Director and collaborate closely with other AP department members (who are in charge of Organizational Strengthening, the Community of Practice, Impact & Learning and Strategy & Influence).

    Responsibilities

  • Your responsibilities will include the following:

    Managing Blood:Water’s grant programming for African partner organizations (70%)

  • Oversee and lead all processes, workflows, systems and timelines related to our partner grants management.

  • Build strong mutually thriving relationships with all grantees: Understand their work and capacity deeply, set expectations clearly, coordinate well in the AP team, work towards the health and growth of our relationship, staying mindful of typical power dynamics of grantmaking.

  • Provide generalized backstopping on program design applying best practices in community development, WASH and HIV/AIDS. Lead partner learning and adoption of these best practices into project proposals and implementation strategies.

  • Ensure timely execution of new and renewing grants (after every two years). Collaborate with each partner in an intensive proposal editing process, leveraging learnings and feedback from previous grant cycles, and guide the development of 2-year grant agreements that are sound, evidence based and measurable (incl. clear and relevant program goals, plans and matching budget). This requires coordinating team members for collaborative participation while working towards specific deadlines. Finally, prepare contractual documents for signing.

  • Ensure all partners are onboarded effectively, incl. setting expectations, providing training and developing materials that equip partners for successful management of their grants and relationship with us.

  • Be attentive to partners’ capacity to deliver on grant management, and support them as needed throughout the partnership lifecycle, providing assistance, training and troubleshooting on granting systems and general project management as needed.

  • Support the Impact & Learning Manager who leads
    the quarterly grant reporting and feedback process with each grantee by ensuring that narrative and financial reports are complete, content is of quality, and that any queries are resolved and reconciled.

  • Conduct monitoring visits to provide in-person relationship building, spot-checks, program audits, verification of work and/or other grants management supervision as needed.

  • Internal documentation (reports after field visits, updates on partner relationships, etc.)

  • Responsible for administrative filing and oversight on partners and grants workflow documentation. Ensure all partner files are appropriately stored, complete and up to date.

  • Manage the grant disbursement schedule, liaising with Finance internally.

  • Oversee ongoing monitoring on partner administrative compliance and grant performance to inform Africa Partnerships’ decision making on partner risk, and feasibility of relationships over time. Be attentive to and flag performance and compliance breeches.

  • Participate in selection of new partners in line with our criteria and procedures by contributing to shortlisting, vetting, site visits and the decision making.

  • Lead a responsible grant close-out process.

  • Ensure Blood:Water grants management policies and systems are robust by regularly reviewing and improving them. Raise observations and strategic questions for discussion in the larger team.

    Collaborating across the department for joint goals (30%)

  • Actively participate in larger strategic discussions in the team around our work, and help shape and implement emerging strategic growth initiatives.

  • Engage the Organization Strengthening Lead for initiation and management of the Institutional Development Framework (IDF) process that is paired with the grant cycle as well as other targeted organizational strengthening assistance needs that emerge throughout the partnership.

  • Engage the Learning & Impact Lead on partners’ capacity strengthening needs relating to monitoring, evaluation and reporting capacity that emerge throughout grant development and partner touchpoints.

  • Engage the entire department to coordinate collaborative partner performance reviews and feedback calls.

  • Act as the main liaison with partners for any field visits, by coordinating needs and requests and ensuring clear expectations for all parties. Safeguard the partner and their communities during visits. This includes co-leading donor trips.

    How to Apply

  • For more information and job application details, see; Africa Partnerships Portfolio Manager Jobs in Kenya ​


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