Africa Inland Mission - Africa Based Support - ABS Facilities Administrative Assistant Jobs in Kenya

Africa Inland Mission - Africa Based Support - ABS Facilities Administrative Assistant Jobs in Kenya


Job Details

  • Africa Inland Mission International, a non-profit organization, is seeking motivated, servant hearted, devote followers of Jesus Christ interested in meeting the logistical needs of the mission community in East and Central Africa.

  • Provide effective and professional communication, care of visitors coming to ABS Offices and assist in effective functioning of ABS Facilities.

  • The primary purpose for the existence of the organization is to facilitate the spread of the gospel of Jesus Christ.

  • Candidates will soon realize that their positive contributions to the work of the organization will have a significant impact on this purpose.

    Key Result Areas

    Front Office Reception

  • Receive each visitor in a polite and helpful manner; direct them to the correct office

  • Receive and direct calls accurately and make any necessary follow up

  • Receive and distribute mail, packages and deliver them in a timely and accurate way

  • Provide tours of ABS visitors as requested by Managers, Supervisors

  • Be attentive to security and follow up security concerns in an efficient manner

  • Manage info.abs@aimint.org, answer message or direct to the appropriate person or department

    Front Office Administration

  • Proper use and maintenance of office equipment.

  • Assist clients on the usage of office equipment i.e. photo copying etc.

  • Proper recording, documentation, payment and filing of all transactions.

  • Maintain appropriate stock levels of Office Supplies and accurate inventory tracking

  • Scheduling of ABS Vehicles

  • Assist with incidental requests from other ABS departments in consultation with the facilities supervisor.

    Assist with Administrative Duties for ABS Facilities Department

  • Reconciliation of Bills including: Safaricom, Airtel, etc.

  • Follow up on documentation necessary for
    ABS Facilities and Housing Maintenance Requests and purchases.

  • Appropriate billing of ABS Vehicles on a monthly basis

  • Prepare schedule for guards at ABS Wilson Airport Offices

  • Reconcile all purchases and cash transactions for ABS Facilities and ABS Housing

    Required Skills/Attributes & Competencies

  • Honest, trustworthy, God fearing person.

  • Team player,

  • Organized, able to maintain a clean, tidy environment

  • Proactive and alert to the environment

  • Attentive to details and able to follow through well on tasks.

  • Able to maintain a helpful, courteous, pleasant and professional attitude.

  • Strong interpersonal skills

  • Good organizational skills.

  • Problem solver.

  • Flexible..

    Required Qualifications/Experience

    Essential

  • Certificate in Office Management or its equivalent

  • Competent in Microsoft Office suite

  • Certificate of Good Conduct
    Preferred/Desired

  • Diploma in Office Management or its equivalent

  • Valid Driving license

    Experience

    Essential

  • At least 2 years working experience in an office environment

  • Good customer care skills.
    Preferred

  • At least 3 years working experience in an office environment.

  • Basic bookkeeping skills.

  • Exposure in a multicultural environment.
    Communication Demands

  • Good verbal and written communication in English and Kiswahili..

    Work Hours 8

    How to Apply

  • For more information and job application details, see; Africa Inland Mission - Africa Based Support - ABS Facilities Administrative Assistant Jobs in Kenya


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