Administrative Assistant Jobs in Mombasa, Kenya

Administrative Assistant Jobs in Mombasa, Kenya

  • We are looking for a master multi-tasker with an upbeat attitude.

  • Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance as well as making reservations or travel arrangements.

  • Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication.

  • Most importantly, the incumbent should always be responsive and willing to meet each challenge directly.

    Duties and Responsibilities

  • Welcome visitors pleasantly, record their details in the signing book and escort them to the relevant person

  • Answer calls, respond to emails, prepare documents including correspondence, memos, resumes & presentations

  • Coordinating & managing appointments, meetings and follow up with clients to pick & deliver documents

  • Organize and print documentation needed to support bidding for new business

  • Overseeing the maintenance of office facilities and equipment

  • Provide logistical support during events

  • Purchasing office supplies

  • Filing and submission of all monthly statutory

  • Organizing and maintaining office files

  • Support sales team by organizing prospect lists & contacts

  • Create cash request forms and remittance advices prior to release of funds

  • Create a supplier list dashboard, including Government service providers

  • Support the creative
    teams with photography & videography when called upon

  • Prepare list of annual payments & deadlines

  • Champion the energy management program

  • Assist the marketing team to deliver both online & offline campaigns


  • Bachelors’ degree in Commerce, Marketing, Communication, Public relations or related field

  • 1 – 2 years proven admin assistant experience

    Skills Required

  • Proven admin assistant experience

  • Knowledge of office management systems and procedures

  • Excellent time management skills and ability to multitask and prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Proficient in MS Office

    How to Apply

  • Interested candidates are invited to strictly email their cover letter and CV, to

  • by 27th March, 2020.

  • Only short listed candidates will be contacted.

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