Administrative Assistant Jobs in Mombasa, Kenya
Administrative Assistant Jobs in Mombasa, Kenya We are looking for a master multi-tasker with an upbeat attitude.
Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance as well as making reservations or travel arrangements.
Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication.
Most importantly, the incumbent should always be responsive and willing to meet each challenge directly.
Duties and Responsibilities
Welcome visitors pleasantly, record their details in the signing book and escort them to the relevant person
Answer calls, respond to emails, prepare documents including correspondence, memos, resumes & presentations
Coordinating & managing appointments, meetings and follow up with clients to pick & deliver documents
Organize and print documentation needed to support bidding for new business
Overseeing the maintenance of office facilities and equipment
Provide logistical support during events
Purchasing office supplies
Filing and submission of all monthly statutory
Organizing and maintaining office files
Support sales team by organizing prospect lists & contacts
Create cash request forms and remittance advices prior to release of funds
Create a supplier list dashboard, including Government service providers
Support the creative teams with photography & videography when called upon
Prepare list of annual payments & deadlines
Champion the energy management program
Assist the marketing team to deliver both online & offline campaigns
Bachelors’ degree in Commerce, Marketing, Communication, Public relations or related field
1 – 2 years proven admin assistant experience
Proven admin assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
How to Apply
Interested candidates are invited to strictly email their cover letter and CV, to
email@example.com by 27th March, 2020.
Only short listed candidates will be contacted.
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