Administrative Assistant Jobs at the Biodiversity and Biosafety Association of Kenya

Administrative Assistant Jobs at the Biodiversity and Biosafety Association of Kenya


  • Biodiversity and Biosafety Association of Kenya (BIBA-Kenya) is a coalition of over 60 Farmer organizations, animal welfare networks, consumer networks; faith-based organizations; and community-based groups.

  • They all have an interest and work in the areas of environment, agriculture, health and biodiversity.

  • BIBA-Kenya wishes to engage an Administrative Assistant to support project administrative duties, management and implementation.

  • Qualified and interested candidates are herein requested to respond to this advert appropriately

  • The Administrative Assistant will report to the Finance Officer.

    Responsibilities

  • To assist the day to day running of the BIBA Kenya Secretariat

  • To assist in the organization of the logistics of BIBA Kenya events, meetings, forums, travel as advised.

  • To maintain the BIBA Kenya filing system, contact lists

  • To answer and direct calls and provide information to visitors in the office

  • To maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

  • To cover the reception desk when required

  • To prepare invoices and receipts as required

  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

  • To compile data related to attendances in meetings and events

  • To undertake any other relevant duties as may be delegated or instructed by the supervisor

    Requirements

  • A minimum of a diploma in Project management / IT / Agricultural / Environmental sciences related disciplines from a reputable institution.

  • The applicant
    should have basic accounting skills preferably ATD 1-3 or CPA 1-2 with knowledge of office management systems and procedures, logistics, excellent time management skills and strong organizational and planning skills.

    Terms of Service & Remuneration

  • This is not a salaried / remunerated position and the person to be engaged will benefit from a decent allowance.

  • The candidate who will secure this opportunity will be engaged on a probation period of 6 months as an intern after which there will be a performance appraisal done on him/her to determine competency before being confirmed as the administration assistant.

  • The terms will then be revised.

    How to Apply

  • Deadline for submission of the applications will be Thursday 28th May, 2020.

    Applications to should include a Cover letter and CV only as attachments to be sent by email only to:

  • The National Coordinator,
    Biodiversity and Biosafety Association of Kenya

    E-mail: bibakenya2020@gmail.com

  • with the subject line “Application for Administrative Assistant”

  • Ref: Administrative Assistant 28/05/2020.

  • Hand delivered applications will not be accepted.

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