Administration Officer at Christoffel Blinden Mission Jobs in Nigeria

Administration Officer at Christoffel Blinden Mission Jobs in Nigeria



CBM is an international Christian development organization, committed to improving the quality of life of persons with disabilities in the poorest communities of the world.

CBM works in partnership with local civil society organizations’, communities, government and in alliance with international organizations in Africa and the rest of the world.

CBM CO is seeking a Administration Officer to support CO projects in Nigeria.


Administration Officer is accountable for all daily office management matters including maintenance and logistics, travel and visit planning, meeting organization, reception, general secretarial duties.


Responsibilities


  • Manage professional office administration and efficient operations of the Country Office in line with relevant CBM standards.
  • Document and maintain updated administrative processes and procedures; initiate and lead regular reviews to ensure clarity, effectiveness and efficiency.
  • Ensure that CBM is complying with in-country regulatory requirements such as registration and related annual reporting to relevant authorities (except financial regulatory requirements such as statutory accounts, audit, tax filing, social security contributions, etc., which are the responsibility of the Country Finance Manager).
  • Effectively line-manage the administrative staff based on performance.
  • Handle logistics including travel bookings and visitor schedules, including establishing a regular travel and visitors plan.
  • Handle visa applications for visitors and expatriate co-workers.
  • Handle the practical organisastion of office meetings, workshops, training, etc.
  • Provide secretarial duties, including handling of official correspondence with authorities, business registrations, etc.
  • Provide support to the Country Director specific to the operational requirements of his/her position, such as schedule management, minute taking,report writing.
  • Ensure office and property/facility management, including office cleanliness, organising and overseeing maintenance and repair works on CBM premises or on CBM assets; facilitating and following up on Accessibility and Inclusion audits.
  • Put in place and maintain relevant insurance contracts.
  • Ensure professional receptionist services for the office.
  • Organize security of the premises, keep up- to-date contact with Security Company and oversee the security guards work.
  • Take responsibility for record keeping and filing of important administrative office documentation; manage the office archives.
  • Serve as custodian for and disburse petty cash fund (imprest account), liquidate and replenish in a timely manner.
  • Support the timely procurement of goods and services to address the needs of the Country Office; act as a member of a vendor/supplier selection committee.
  • Ensure oversight and management of Country Office IT systems and maintenance, access to Navision (where relevant), Sharepoint and other relevant
    programmes.
  • Collaborate closely with the Country Finance and Regional HR Manager to ensure cross- functional policies, procedures and practice are harmonised and streamlined where relevant.
  • Model and promote CBM’s values, culture and inclusive practices and promote disability and gender equality with colleagues.


    Requirements:


  • Academic degree in General Management, Business Administration or any other relevant field.
  • Minimum three years’ experience in a similar position within a reputable organisation, preferably a development organisation.
  • Effective interpersonal and communication skills.
  • Quality results oriented.
  • Ability to work under pressure, prioritise tasks efficiently and meet critical priorities.
  • Highly organised and self-directed, comfortable working in a fast-paced environment with changing priorities and under minimal supervision.
  • Ability and willingness to work outside office regular hours.
  • Ability to proactively anticipate any potential issues or risks for the office and submit appropriate recommendations to address them
  • High level of professionalism, maturity and integrity when dealing with sensitive information and issues.
  • An effective team player who is able to work diplomatically and with sensitivity with individuals from a variety of cultures, professions and personal backgrounds.
  • Advantage of lived experience with disability.
  • Reflect CBM values in daily work.


    How to Apply


    Interested and qualified candidates should send their CV and Motivation Letter in English to: jobs.nigeria@cbm.org

    Note

    The future job holder will adhere to CBMs values and commits to CBM’s Code of Conduct and Safeguarding Policy.

    CBM encourages persons with disabilities to apply for this position.

    The role is a permanent contract located in Abuja, Nigeria. Application Closing Date
    10th January, 2019


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