Admin & Operations Executive Jobs in Kenya

Admin & Operations Executive Jobs in Kenya

Job Description/Requirements

  • He/she will be responsible for day-to-day operations in a demanding working environment while supporting the Managing Director in achieving the company’s vision. He /She Must have a minimum of 3 year’s relevant experience in a similar position.

    Key Responsibilities:

    • Administer and monitor the finance system so that the company’s finances are maintained in an accurate, timely and confidential manner and that cash-flow is effectively managed.

    • Assist with preparation of the company budget and manage the operations within this budget.

    • Implement financial policies and procedures as per the company handbook and ensure adherence, particularly in regard to petty cash.

    • Prepare weekly, monthly or on demand financial reports to the Managing Director and assist in the preparation of the annual report.

    • Assist with the annual financial audits.

    • Supervise administrative services within the office.

    • Maintain an up to date Asset Register.

    • Manage the repair and maintenance of all equipment and ensure maintenance costs are included in annual budgeting.

    • Ensure company items go out are in a good condition and are returned in the same.

    • Ensure compliance with the legal requirements such as all employees having all the statutory documents.

    • Ensure that the statutory deductions by the employer are done on a monthly basis and maintain records of these remittances.

    • Maintain an efficient filing system for all employee records.

    • Maintain the leave and sick leave management systems.

    • Manage the performance management system.

    • Handle grievances in accordance with the policy.

    • Ensure that staff presents their daily, weekly, monthly, quarterly and annual reports on time on a weekly or monthly basis as required.

    • Ensure compliance of safety of employees at all times as
    per health and safety legislation and company policy.

    • Welcome customers and help them with selection of the products they require as needed.

    • Handle customer questions and assist as necessary.

    • Assist with the preparation of floral arrangements when the production team needs support.

    • Ensure the shop presentation and display is done to increase product attractiveness and visibility.

    • Ensure customer feedback on web and social media platforms is documented.

    • Ensure that clients receive their orders on time and within the set company timelines.

    • Ensure clients are satisfied with products and services and welcome client feedback.

    • Prepare weekly and monthly reports using agreed Key Performance Indicators for presentation.


    • Must have a Bachelor’s degree or Diploma.

    • Minimum of 3 years experience working in a similar role preferred.

    • Entrepreneurial Spirit: Takes initiative and actively seeks strategies to make the business better and more profitable while being the employer of choice.

    • A high level of integrity and commitment to the company.

    • Able to provide vision and leadership and manage others.

    • Good problem-solving skills.

    • Attention to detail.

    • Highly organized with good time management skills Demonstrated ability to handle multiple demands.

    How to Apply

  • For more information and job application details, see; Admin & Operations Executive Jobs in Kenya

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