Action Against Hunger Finance and Admin Assistant Jobs in Nigeria

Action Against Hunger Finance and Admin Assistant Jobs in Nigeria


Objective 1

  • The Finance & Admin Assistant ensures that the cash box and cash books are perfectly maintained, as well as monitoring, inputting and archiving accounting documents

    Tasks and Responsibilities:

  • Establish a statement of needs for liquid assets in consultation with the Finance Officer in Damaturu

  • Make advances payment in accordance with established procedures

  • Keep the advance books and cash journal

  • Record budget allocations and accounting codes of the expenses

  • Before recording, check that the supporting documents comply with AAH procedures

  • Ensure that accounting documenting are translated if necessary

  • Check cash balances daily and report any discrepancies to the line manager

  • Send to Damaturu accounting documents on a weekly basis after a final check of supporting documentation

  • Ensure cash box security and confidentiality of information

  • Visit field regularly to administer cash payment to beneficiaries

    Objective 2

  • Manage accommodation for staff travelling to Potiskum and ensure supplies in the office at all time.

    Tasks and Responsibilities:

  • Provide timely request of supplies required on monthly basis.

  • Follow up with HR/Admin Officer to ensure timely receipt of supplies and make such arrangement that the supplies are available at all time.

  • Arrange accommodation in Guesthouse and hotels based upon approved travel request.

  • Ensure that all staff submit time-sheet and 10 minutes conversation on a monthly basis before 5th of every month.

  • Track and share leave absence with Damaturu office

  • Monitor Maintenance staff to make sure the office is kept tidy and clean at all times

  • Take minutes of meetings and proceedings at weekly briefings and other functions

  • Arrange logistics for meetings, retreats and workshop as required

  • Scan all documents to Damaturu and Abuja as required.

    Internal & External Relationship

    Internal:

  • Directly reporting to Finance Officer
    Damaturu

  • Technically supported Finance Co Abuja

  • Liaise with Damaturu finance team

  • Liaise with Logistics team / PMs

    External:

  • Suppliers, vendors, Government and operational partners

    Position Requirements

  • BSc / HND Accounting, Bachelor level degree in Management, Finance, or related field

  • Minimum of 1 year experience in a finance and administration-related role.

    Essential:

  • Professional

  • Organized with time management and planning skills

  • Sense of confidentiality

  • Strong computer skills, and familiarity with Microsoft Word and Excel

  • Ability to manage and follow work plans

  • Good interpersonal skills (communication, able to negotiate, influence, give effective feedback, be a team player)

  • Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs

    Preferred:

  • Experience in a non-governmental organization is preferred

  • Experience with donor-funded programs would be appreciated.

    How to Apply

  • For more information and job application details, see; Action Against Hunger Finance and Admin Assistant Jobs in Nigeria


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