ACTED Senior Project Officer- WASH Jobs in Kenya
ACTED Senior Project Officer- WASH Jobs in Kenya
Background on ACTED ACTED (Agency for Technical Cooperation and Development) is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters.
ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the position of a SENIOR PROJECT OFFICER-WASH in West Pokot County, Kenya.
This advertisement is in anticipation of funding. The Senior Project Officer ensures the implementation of Water and sanitation project activities and prepares written materials and progress reports on Water and sanitation field activities.
Duties and Responsibilities
Prepare the work plan and time schedules for implementing the Water and sanitation activities;
Support the identification and planning of technical skills and requirements to implement the project as per relevant standards.
Project Implementation Follow-up
Coordinate and implement day to day Water and sanitation activities with stakeholders in field ensuring that technical quality and standards are considered and respected during project(s) implementation;
Ensure Water and sanitation activities are on time, target and budget, using effective M&E systems to reach desired impacts;
Assist the Project Manager to trouble-shoot any unforeseen challenges during the project implementation;
Provide regular and timely updates on progress and challenges to the Project Manager and other team members;
Documenting and Compliance
Keep record of all Water and sanitation activity documents, in particular beneficiary list, completion certificates, attendance sheets, etc.;
Help maintaining a beneficiary master database containing all beneficiary registration and baseline information as well as the Water and sanitation activities from which the beneficiaries benefitted ensure the data is protected from misuse in line with ACTED’s data protection policy;
Ensure staff awareness of, and respect of, ACTED’s code of conduct, FLATS procedures and donor requirements.
Beneficiary Engagement and Accountability
Adhere to ACTED’s Code of Conduct and treat all beneficiaries with respect and without any distinction or discrimination based on nationality, race, ethnicity, tribe, gender, religious beliefs, political opinion or disability;
Select the beneficiaries benefitting from Water and sanitation activities;
Communicate ACTED’s Complaints and Response Mechanism target communities and participate in solving complaints related to the project in coordination with the AMEU.
Participate in project coordination meetings with the whole project team.
External Coordination and Stakeholder Engagement
Undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation;
Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings;
Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon - rather than replicate - the work of others.
Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements;
Refer partners to relevant ACTED staff to support and/or train them in FLATS procedures where relevant;
Ensure that each member of the Water and sanitation team is aware of security issues, policies, SOPs and they follow them accordingly.**
Participate in the recruitment of Water and sanitation technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc.);
Ensure that Water and sanitation staff understand
and are able to perform their roles and responsibilities;
Follow-up the work plans and day-to-day activities of the Water and sanitation staff;
Manage the project staff in cooperation with the Project Manager;
Ensure a positive working environment and good team dynamics among sector staff;
Ensure capacity building among staff in Water and sanitation.
Contribute to the development of procurement plans;
Send accurate and precise order forms in a timely manner;
Ensure a proper management and use of the project assets and stocks;
Plan Water and sanitation team movements based on available fleet and applicable policies
Forecast monthly cash requirements for sector activities and submit to the PM
Assess the Water and sanitation activities undertaken and ensure efficient use of resources;
Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of Water and sanitation activities;
Assists with monitoring the water and sanitation activities implemented by partners (if any) in the field;
Document lessons learned and best practices and share them with the Project Manager so they can be reflected in project planning and decision making.
Ensure adherence to donor procedures by project staff;
Support the Project Manager in the preparation of progress and final reports, ensuring the quality and accuracy of technical information for sector activities
Participate in communication activities through the regular collection of pictures and stories related to project activities;
Participate in new proposal development processes through the provision of expert programmatic advice related to contextual knowledge.
Offer technical support and inputs to other projects in similar sectors (e.g. BOQ design);
Any other tasks as assigned by the Line Manager.
Bachelor’s Degree or equivalent in Development studies, Social science, Water and Sanitation or other relevant discipline.
3-5 years WASH management experience in Donor Funded Projects.
Demonstrated experience in WASH management in an NGO/INGO is highly preferable.
Able to manage a high workload and meet tight deadlines.
Good numerical, report writing and administration skills; committed to consultative and servant-minded leadership; able to set clear objectives for staff and to delegate; able to enforce procedures.
Good understanding of SPHERE and other international standards.
Knowledge and understanding of humanitarian standards.
Ability to train, mobilize, and manage national staff.
Flexibility and ability to multi-task under pressure.
Proven ability to work creatively and independently both in the field and in the office;
Good inter-personal skills, commitment and motivation.
How to apply
Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to
firstname.lastname@example.org and received on or before 5.00PM on 14/07/2021 with the subject line as;
Application for Senior Project Officer. Note that Applications sent without this exact subject line will not be shortlisted.
Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.
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