ACTED Logistics Assistant Jobs in Kenya

ACTED Logistics Assistant Jobs in Kenya


Background on ACTED

  • ACTED (Agency for Technical Cooperation and Development) is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters.

  • Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

  • ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the position of a Logistics Assistant in West Pokot County, Kenya.

    Responsibilities

    Procurement Planning and Supply chain management

  • Responsible for project procurement planning and delivery

  • Manage and coordinate the entire procurement and supply chain resources in West Pokot county

  • Reinforce current procedures and the quality of ACTED internal control, based on ACTED standards and best practices

  • Ensure information flow with other departments for effective service delivery thus securing the successful conclusion of the programs – using ACTED reporting tools,

  • Update and circulation of the Order Form Follow up (OFFU), Contract Follow up (CFU);

  • Update and circulation of the procurement follow up;

  • Accountable for overall compliance with the procurement procedures;

  • Set up systems, implement documents and procedures & develop forms when necessary;

  • Ensure that all relevant people understand the procurement process by providing trainings, inductions and consistent information sharing.

    Stock Management

  • Accountable for ensuring the monthly stock inventory is complete;

  • Responsible for ensuring that that stock movement (IN & OUT) processes are respected;

  • Responsible for overall compliance with the stock management procedure;

  • Responsible for ensuring a regular update of the stock management database and it’s accuracy;

  • Responsible for providing stock reports;

  • Set up system, implement documents and procedures & develop forms when necessary;

  • Supervision and management of the warehouse team.

    Delivery (Transport) Management

  • Overall delivery management for ACTED freight;

  • Responsible for the overall compliance with delivery management procedures;

  • Set up system, implement documents and procedures & develop forms when necessary.

    Assets and Property Management (including premises)

  • Ensure the safety and effective use of all ACTED assets and property in the mission;

  • Ensure the asset database is up to date and accurate;

  • Responsible for ensuring that all assets are in a good working condition and that necessary maintenance and repairs of these resources is undertaken;

  • Ensure that all assets are used and stored in a safe and secure manner;

  • Accountable for the overall compliance with assets, property and premises management procedures;

  • Support HR and Administration in ensuring that property and premises are well maintained and adhere to ACTED standards;

  • Ensure that all data on ACTED assets is regularly backed up, as per base procedures and properly identified;

  • Ensure that all data on ACTED assets is backed up upon exit of staff / return of assets;

  • Set up system, implement documents and procedures & develop forms when necessary.

    Fleet and Fuel Management

  • Ensure proper utilization, maintenance and follow up of the ACTED fleet, as per ACTED procedures;

  • Control and manage
    the cost of the fleet (fuel, maintenance and repairs);

  • Ensure that the fleet database is updated and accurate;

  • Provide monthly reports and analysis to Capital Office and Area Coordination;

  • Regularly review and cross check fleet movements against the fleet database;

  • Ensure a monthly roster is prepared for all fleet staff and monitor overtime;

  • Ensure that regular vehicle maintenance is undertaken with the rental company.

  • Accountable for the overall compliance with the fleet management procedures;

  • Vehicle request and allocation standard operating procedures (SOPs)

  • Vehicle use and safety procedures (first aid, spares etc);

  • Supervision of fleet team;

  • Set up system, implement documents and procedures & develop forms when necessary.

  • Support the capital team, when needed, in terms of fleet follow up, compliance, procurement and contract negotiation.

    Telecommunication and Information Technology Support

  • Ensure that telecommunication and information management are functional;

  • Report to country office needs and requirements of the base.

    Reporting

  • Responsible for complying with all the reporting requirements within the various sub departments to the area coordination and country management teams; including but not limited to the monthly stock report, the monthly fuel and fleet report, etc.

    Protection mainstreaming:

  • Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc).

    Qualifications/Skills Required:

  • Bachelor degree in purchasing Supply Management or Chartered Institute of Purchasing and Supply (CIPS, UK) or higher national diploma in store, logistics management or equivalent.

  • At least 3 years’ relevant experience in procurement and logistics management in INGOs.

  • Excellent communication, organization and presentation skills.

  • Computer literate and with excellent IT Knowledge.

  • Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,

  • Ability to work efficiently under pressure.

    How to apply

  • Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to

  • kenya.jobs@acted.org and received on or before 5.00PM on 14/07/2021 with the subject line as;

  • Application for Logistics Assistant. Note that Applications sent without this exact subject line will not be shortlisted.

  • Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.

    Please note:

  • Only the shortlisted candidates will be contacted.

  • Shortlisting will be done on rolling basis and ACTED reserves the right to fill this position before the deadline;

  • ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitment.


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