ACTED Country Finance Officer Jobs in Nigeria

ACTED Country Finance Officer Jobs in Nigeria


ACTED

  • Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

  • ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.



    You will be in charge of

  • Accounting and treasury Management

    Accounting management – supervise the accounting cycle for the mission

  • Ensure timely and accurate data entries in cashbook, bankbook and SAGA following the standard descriptions defined in ACTED’s Global Finance Procedure Manual;

  • Verify and coordinate the monthly compilation accounts from each area;

  • Supervise cash and bank balance checking process when closing the monthly accounts;

  • Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines in line with the monthly accounting schedule as per ACTED’s Finance Procedures;

  • Manage the presentation, circulation, filing of vouchers and archiving of accounting and financial documents in compliance with FLAT and Finance procedures (maintain an up-to-date filing follow-up: A8.01_Red Cell Game

  • Treasury management – ensure a controlled and smooth cash management :

  • Ensure justified bank selection process, open/close bank accounts under the authority of the CEO;

  • Oversee the management of bank accounts: control, follow and make sure flows are properly lettered (advances, transfers, etc.), check balances and justifications, authorised visas; Report to HQ through the flows reporting tool A1_PRATIC;

  • Supervise the management of safes and cash: available amount, balance checks, security instructions;

  • Assess monthly cash-flow needs for projects and areas, fill and share the form A4.01_Cash Request on the 15th of each month;

  • Manage money transfers, areas cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);

  • Make sure donors are invoiced on time and report it through the tool A4.04_ATROCE, comply with good practices described in the Money In Acted HOUse Plan (MIAHOU).

    Commitment of expenditures, budget control, & Financial Management

  • Commitment of expenditure – guaranty budget availability and compliance to ACTED and donor’s procedures before releasing payments:

  • Collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment;

  • Before commitment / payment of any expenditure, check authorization levels, budget availability, budget line on which the expense is to be allocated to, ensuring full compliance with ACTED and donors procedures:

  • In close coordination with the Country Logistics Manager (CLM) or equivalent, negotiate terms of contracts including payment schedule & taxes obligations; ensure that procurement procedures are adhered to; Follow-up commitments and payments through the tool A7.02_Contract Follow-Up (CFU);

  • Ensure financial, compliance & budget control points during Purchase Committee meetings; review coherence between orders, quotations/offers, purchase orders, call for tender documentation, procurement memo, contract, invoices, receipts, works/services completion certificates; Check the receiver’s ability to endorse payment;

  • In close coordination with the Admin Team, ensure that staff contracts are in line with
    Project budget follow-up, mission’s cost control, internal & external audits – anticipate and mitigate financial risks ensuring operations are run in a compliant and cost-efficient manner :

  • Lead Budget Follow-Up (A7.01)

  • Allocation Tables (A5) consolidation process;

  • Follow-up Exit Forms for international staff and make sure they are sent to HQ once validated;

  • Take the lead on external audit preparation in support to the country compliance teams if any; Contribute to opening/closeout meetings, responses to audit reports, recommendations’ implementation plans.

    Project financial cycle management

  • Develop project budgets
    and reports – ensure the financial feasibility of projects, respecting ACTED and donors’ rules and deadlines :

  • Gather information from the relevant departments to consolidate budgets for project proposals according to project/mission needs and donor constraints; Propose sufficient programme and support budgets including mission’s investment plans in close link with country coordination;

  • Review and negotiate terms of grant contracts before signature (payment & financial reporting schedule, use of HQ cash-pooling system, etc.);

  • Plan, consolidate, draft & crosscheck with Project Development Department (PDD) financial reports when required (ad’hoc, interim and final), respecting contractual deadlines and rules such as flexibility, eligibility and liquidation period, etc.;
    Follow-up payments from donors and financial project close-out (contract liquidation).
    Team leadership & other tasks


  • Update the organization chart and ToRs of the finance and administration departments (if applicable) according to the mission development;

  • Oversee the team, plan & conduct finance staff recruitments, undertake appraisals, follow career management, identify staff with potential and contribute to ACTED internal mobility policy; Ensure training and capacity building for finance team members of ACTED and Partners in order to increase the level of technical ability and skills;

  • Actively promote strong & structured articulations with all teams (Logistics & PDD in particular); Represent ACTED with relevant finance & admin networks at country level

  • Improve information flows within the department and with other departments;

  • Plan field monitoring missions;

  • Perform any other related activities as assigned by immediate supervisor.

    Expected skills and qualifications

  • Master’s degree minimum in Finance or related are 1+ year of solid experience in financial management and monitoring systems, preferably of large development

  • programs, possibly complemented by academic expertise;

  • Excellent financial and analytical skills;

  • Excellent communication and drafting skills for effective reporting on programme financial performance;

  • Ability to manage a financial/monitoring team and demonstrate leadership;

  • Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building
    efforts;

  • Ability to operate in a cross-cultural environment requiring flexibility;

  • Familiarity with the aid system, and understanding of donor and governmental requirements;

  • Prior knowledge of the region an asset;

  • Fluency in English required – ability to communicate in local languages an asset;

  • Ability to operate Microsoft Word, Excel and Project Management software

    Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience

  • Living allowance of 300 USD

  • Lodging and food provided in the ACTED

  • Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)

  • Flight tickets in and out + Visa taken in charge by ACTED

  • Provision of medical and repatriation insurances

    How to Apply

  • Please send your application including cover letter, CV and references to jobs@acted.org under

    Ref: CFO/NIA

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