Act Change Transform Outcome Harvesting and Documentation of Success Stories for the Peace, Security and Stability Program Jobs in Kenya

Act Change Transform Outcome Harvesting and Documentation of Success Stories for the Peace, Security and Stability Program Jobs in Kenya

About Act Change Transform (Act!)

  • Act Change Transform (Act!) is a not-for profit non-governmental organization that was established in Kenya in September 2001 and registered under the provisions of Non-Governmental Organizations Coordination Act of 1990.

  • With an organizational vision of empowered communities living productive lives in dignity, Act! focuses on building the capacity of individuals and communities, thus empowering them to get involved in the decisions and management of their own development.

  • Act! approaches its development work through three broad programmatic areas namely; Peace Building and Conflict Transformation, Democracy and Human Rights, Environment and Natural Resources Management.

  • The goal of the PSS program is to support Kenya’s vision 2030 through enhanced security, peacebuilding and conflict management. For this change to happen, a key prerequisite or precondition will be improved capacity and effectiveness of civil society, government and security oversight bodies to address three persistent conflict drivers in Kenya today.

  • Violent extremism must be effectively countered and political and natural resource conflicts must be prevented and mitigated.

  • Act! and its sub-partners, have supported both the national and county governments to achieve this outcome through CSO capacity strengthening, technical assistance to government agencies and research on strategic conflict issues.

    The expected outcome of this Development Engagement is

  • Improved capacity and effectiveness of CSOs, government and security oversight bodies to counter violent extremism and prevent political and natural resource conflicts in Kenya.

  • It is against this background that, Act! is seeking to engage the services of a qualified and experienced consultant to undertake outcome harvesting for 3 outcome indicators and document success stories that will highlight key results, interventions, successes and challenges as well as future direction of the program.

    Overall Objective

  • The overall objective of the assignment is to use outcome harvesting methodology to document outcomes and success stories and lessons that provide a clear, in-depth cases and compelling narratives on the efforts by the various actors supported by Act! so far with a focus on results achieved, applicable strategies and challenges faced in the implementation of the program and identify lessons learned and best practices for potential scalability of the program.

    Specifically, the documentation of outcomes and success/impact stories will highlight the following;

  • The impact of the program in addressing conflicts and violent extremism in the target counties.

  • The changes / outcomes that have occurred in the first phase of program implementation period in Kenya.

  • The report must clearly show the project contribution

  • The capacity and effectiveness of CSOs and government security agencies in responding to conflicts and violent extremism in Kenya.

  • The role of women in fostering peace and security at the grassroots level, and how conflicts have impacted their livelihoods.

  • The effectiveness of traditional mechanisms to resolve conflicts (Alternative Dispute Resolutions-ADR).

  • Constructive engagement of the youth in promoting safe and peaceful communities in Kenya.

  • The effectiveness of early warning, early response mechanisms to identify and respond to incidents and warning signs of political conflicts, violent extremism and radicalization in select counties.

  • How the program used different peace actors to coordinate and respond to conflict situations in target counties.

  • The role of community peace structures including council of elders, peace committees,nyumba kumi committees, religious leaders in fostering peace and security

  • The use of evidence based research to inform initiatives, policies and strategies in mitigating conflicts and violent extremism.

    The impact of the program in promoting peaceful elections.

  • Specific tasks for the Consultancy

  • The consultant(s) will work closely with the Act’s Program Manager (PSS) and will be under the direct supervision of the Program Officer (PSS).

  • There will be collaborative engagements with the Head of MERL and IT. The tasks include

  • Identify key outcomes (expected and unexpected) using outcome harvesting methodology.

  • Develop a compelling concept and story lines that capture the various segments of the program and at all levels of the implementation.

  • This will involve performing desk review /literature review to understand the overall program objectives, target beneficiaries and expected results in line with the program’s theory of change.

  • Determine the exact scope of the stories; identify and develop topics and agree
    on target beneficiaries to be interviewed to ensure shared vision and content in line with program objectives.

  • Conduct data collection through small group discussions or key informant interviews with select program target beneficiaries and stakeholders to provide a clear and objective perspective on the impact of the program.

  • Develop tools and formats that will be used for documenting the stories to be packaged in the agreed format(s).

  • Capture high quality digital photographs that showcase the impact of the program to accompany the success stories.

  • Provide periodic updates with the Act! Communication team, MERL team and Program manager on the proceedings of the assignment.

  • Have full control over the entire process of recording in terms of creativity, technical aspects, content, follow safe working practices and professional practice.


  • The exercise will involve site visits to the following counties namely; Nairobi, Mombasa, Kwale, Kilifi, West Pokot, Kisumu, laikipia, Isiolo and Garissa where the program is being implemented.

  • The documentation will involve situational analysis, key informant interviews with both secondary and primary beneficiaries as indicated above.

    Expected Outputs and Deliverables

    The consultant will deliver to Act! the following:

  • Inception report with a clear outcome harvesting methodology, time frame and final checklist and the content of story themes and topics to be documented as best practices/lessons/case stories that show the impact of the program.

  • The inception should also include tools, work plan and detailed budget.

  • Outcomes report with well-illustrated outcome harvesting methodology (all evidences must be attached).

  • Well written success stories that capture the voices from the field and that meet highest mark of editorial standards.

  • A photo album (maximum 30 high resolutions photos in JPEG format) of each impact stories documented and well captioned.

  • A ready to print and professionally designed final booklet (success story booklet and photo book) comprising of case stories and photographs.

  • The final products should be in line with the agreed specifications and within the specified timelines.

    Expertise Required and Qualification

  • To be eligible to apply for this role the consultant/s must;

  • Hold a degree in a relevant field: Communication, Journalism, Media studies, Fine Arts, M&E or other relevant degree.

  • Other team members where applicable should also hold relevant qualifications in any of these areas.

  • Demonstrate experience in undertaking similar assignments using outcome harvesting methodology, evaluations by use of samples of completed work.

  • Knowledge in conflict sensitive and gender sensitive reporting or writing.

  • Have good knowledge of multicultural aspects in Kenya, cultural nuances, gender and crosscutting issues.

  • 3-5 years of professional experience in documenting investigative and human impact stories.

  • Possess excellent communication skills-fluency in oral and written English Previous proven experience in documenting donor supported projects.

  • Clear articulation of capacity and skills, and innovative approaches to carry out the assignment; as well as ·a Clear work plan and articulation of expected methodologies and outputs within the tight timeframe.

  • Ability to start immediately.

    Duration and timing of services

  • The assignment is expected to take 35 days from the date of signing the contract.

    How to Apply

  • submission of Expression of Interest/Responses to TORs

  • Suitable qualified consultant(s) are requested to submit their expression of interest of not more than 10 pages elaborating the understanding of the task, proposed methodology, work plan and detailed budget no later than Monday 10th February, 2020.

  • The proposal should be only be submitted electronically to quoting the reference number ACT-OHSS-02-2020 and title PSS OUTCOME HARVESTING AND SUCCESS STORIES on the e-mail subject line.

  • The applications must include three recent references and detailed organizational profile and current CV(s) of the consultant (s).

  • Applications that do not meet the above requirements shall not be reviewed.

  • Only successful applicants will be contacted.

  • Act! is an equal opportunity employer with zero tolerance to corruption.

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