A tier one Sacco Property & Admin Officer Jobs in Kenya

A tier one Sacco Property & Admin Officer Jobs in Kenya


Key Responsibilities/Accountabilities

Contract Management.

  • Ensure all long term maintenance or upkeep service providers are bound by a contract and robust
    service level agreements.

  • Ensure quality control on all services provided for the upkeep and maintenance of the Society’
    buildings (owned or rented).

  • Review and update contracts for service providers with the legal team.

  • Ensure that all Society’s tenants are abiding with the terms and conditions of their leases.

    Fleet Management.

  • Ensure maximum availability of operationally serviced vehicles and motorbikes.

  • Ensure that the Society’s vehicles and motorbikes are insured at the correct values and on time.

  • Ensure a maintenance programme for all vehicles is in place and adhered to.

  • Ensure cost effective maintenance of the Society’s fleet.

  • Ensure policies are in place and being followed on the appropriate use of Society’s fleet of vehicles
    and motor cycles to curb abuse.

  • Ensure fuel costs and maintenance costs are kept within budget at all times.

    Property and Inventory Management

  • Ensure regular maintenance of Society’s premises in a clean state and good repair.

  • Liaise with property management agents on any needs arising

  • Ensure all property is adequately insured.

  • Ensure all assets are updated on the Society’s asset register.

  • Ensure disposal and asset movement policies are in place and adhered to

  • Ensure tagging of all Society’s assets is complied with.

  • Ensure all property lease agreements are in place

  • Ensures that the building is well secured

  • Ensures that all Sacco properties are maintained

    Rent & Parking Collection

  • Responsible for collection of Parking fees and rent from the tenants

  • Coordinates the rent payment to leased premises for the FOSA branches.

    Property Maintenance.

  • Ensure all quotations and bill of quantities for projects are vetted diligently.

  • Ensure all building/electrical/shop fitting contractors are vetted properly prior to engagement.

  • Monitor progress of building maintenance projects and coordinate all logistics to ensure timely completion.

  • Ensure the Society’s Plaza and rented premises are maintained in line with the Society’s standards,
    requirements
    and policies on ambience.

  • Secures contractors for repairs and maintenance

  • Ensures that the lifts are in good working condition.

  • Monitors the outsourced company’s performance and in the event of any performance lapses
    liaises with the supervisor for correction.

  • Participates in sourcing for cleaning services

  • Follows up on electricity supply and ensures that any outstanding bills are paid promptly

  • Makes prompt payment for water services

    General Administration

  • Provide Policies and Procedures for Society’s General Administration

  • Oversee adherence to and implementation of corrective actions as required by formal internal and
    external audit recommendations

  • Prepare and manage the Society’s administration budget.

  • Ensure that administration costs are monitored and managed effectively.

  • Ensure that the administration team deliver smooth services to the Society.

    Customer Service.

  • Ensure that members and internal customers are accorded customer service that is innovative and
    responsive and meets their needs and expectations.

    Messenger Services

  • Supervises the messengers and ensures that they effectively perform their duties

    Other responsibilities

  • Addresses audit queries concerning Property Administration.

  • Performs any other responsibilities as assigned from time to time.

    Competencies

    Academic Qualification and professional Experience

  • A Degree in in Business Administration, Real Estate, Finance or related field.

  • 3 years’ experience in Property management and administration.

    Technical Skills, General Skills & Personal Attributes

    Technical Skills

  • Knowledge of real estate and tenant legislation in-depth

  • Knowledge of Relevant Landlord-Tenant Laws

  • Administrative Skills

    General Skills

  • Computer skills

  • Creativity

  • Problem Solving

  • Communication

  • Stress management

    How to Apply

  • For more information and job application details, see; A tier one Sacco Property & Admin Officer Jobs in Kenya


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