A tier one Sacco Assistant PA to CEO & Chairman Jobs in Kenya
A tier one Sacco Assistant PA to CEO & Chairman Jobs in Kenya The Assistant PA provides administrative and logistical support to the PA to CEO & Board of Directors.
Assistant PA to CEO
Assist the PA in Managing, coordinating and maintaining calendar of CEO including appointments, meetings and travel.
Assist PA in organizing of internal and external meetings on behalf of the CEO ensuring all
necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
Provide executive and administrative support to CEO.
Assist in organizing CEO’s travel and logistics including flights, visa requirements, hotel
accommodation, car rental, meeting schedules while travelling and completing expenses.
Monitor and respond to incoming communications (including complaints) to CEO’s office including phone calls, emails and walk-ins, ensuring correct department distribution.
Secretarial support for meetings as and when required by the CEO, including drafting and
circulating meeting agendas, preparing minutes, communicating meeting reminders confirming venues and arranging refreshments.
Writing and distributing comprehensive minutes and action points to all members post meeting.
Drafting and writing high quality reports and presentations, as required by the CEO
Communicating important updates and information as required by CEO
Responsible for managing CEO’s personal driver’s daily schedule in line with CEO’s daily requirements.
Communicate meeting reminders and board reports with relevant Board and Committee members.
Assists as the CEO's administrative liaison to the board of directors
Assists board members with travel arrangements, lodging, and meal planning as needed
Maintains discretion and confidentiality in relationships with all board members
Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. In liaison with the CEO and Company Secretary, organizes for Board Meetings.
Communicate meeting reminders and board reports with relevant Board and Committee members including their Assistants.
In Liaison with the PA, confirms meeting venues, arrange refreshments as well as creating and distributing comprehensive minutes including board resolutions to all members post meeting.
Line Manage administration and support team – Office Assistant and Receptionist
Central Office drivers.
Carry out performance appraisals of direct reports and arrange/ or make recommendations for professional development if required
Senior Management Liaison
Participates as an adjunct member of the Management Team including assisting in scheduling meetings and attending all meetings
Assists in coordinating the agenda of senior management team meetings and off-sites, and
all staff meetings
Facilitates cross-divisional coordination of travel and outreach plans
5 years’ experience
KCSE GRADE C4.3 Professional Qualification
Diploma in Secretarial Management or Business Administration.
Technical Skills, General Skills & Personal Attributes
Organization and coordination skills
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat,
and Social Media web platforms
How to Apply
For more information and job application details, see; A tier one Sacco Assistant PA to CEO & Chairman Jobs in Kenya
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