A Tier One Sacco Administration Manager Jobs in Kenya

A Tier One Sacco Administration Manager Jobs in Kenya


Purpose of the Job

  • The Administration Manager is responsible for the Sacco’s efficient and effective Property
    management and administration services to the Society.

    Key Responsibilities/accountabilities

    Contract Management

  • Ensure all long term maintenance or upkeep service providers are bound by a contract and robust service level agreements.

  • Ensure quality control on all services provided for the upkeep and maintenance of the Society’ buildings (owned or rented).

  • Review and update contracts for service providers with the legal team.

  • Ensure that all Society’s tenants are abiding with the terms and conditions of their leases.

    Fleet Management

  • Ensure maximum availability of operationally serviced vehicles and motorbikes.

  • Ensure that the Society’s vehicles and motorbikes are insured at the correct values and on time.

  • Ensure a maintenance programme for all vehicles is in place and adhered to.

  • Ensure cost effective maintenance of the Society’s fleet.

  • Ensure policies are in place and being followed on the appropriate use of Society’s fleet of vehicles and motor cycles to curb abuse.

  • Ensure fuel costs and maintenance costs are kept within budget at all times.

    Property and Inventory Management

  • Ensure regular maintenance of Society’s premises in a clean state and good repair.

  • Liaise with property management agents on any needs arising

  • Ensure all property is adequately insured.

  • Ensure all assets are updated on the Society’s asset register.

  • Ensure disposal and asset movement policies are in place and adhered to

  • Ensure tagging of all Society’s assets is complied with.

  • Ensure all property lease agreements are in place

  • Ensures that the building is well secured

  • Ensures that all Sacco properties are maintained

    Rent & Parking Collection

  • Responsible for collection of Parking fees and rent from the tenants

  • Coordinates the rent payment to leased premises for the FOSA branches.

    General Administration

  • Provide Policies and Procedures for Society’s General Administration

  • Oversee adherence to and implementation of corrective actions as required by formal internal and external audit recommendations

  • Prepare and manage the Society’s administration budget.

  • Ensure that administration costs are monitored and managed effectively.

  • Ensure that the administration team deliver smooth services to the Society.

    Customer Service

  • Ensure that members and internal customers are accorded customer service that is innovative and responsive and meets their needs and expectations.

    Messenger Services

  • Supervises the messengers and ensures that they effectively perform their duties

    Other responsibilities

  • Addresses audit queries concerning Property and Administration.

  • Performs any other responsibilities as assigned from time to time

    Requirements

    Experience

  • 5 years’ experience

    Academic Qualification

  • A Degree in in Business Administration, Real Estate, Finance or related field.

  • 3 years’ experience in Property management and administration.

  • Possession of a Master’s Degree is an added advantage.

    Technical Skills, General Skills & Personal Attributes

    Technical Skills

  • Knowledge of real estate and tenant legislation in-depth.

  • Knowledge of Relevant Landlord-Tenant Laws.

  • Administrative Skills.

    General Skills:

  • Computer skills.

  • Creativity.

  • Problem Solving.

  • Communication.

  • Stress management.

    How to Apply

  • For more information and job application details, see; A Tier One Sacco Administration Manager Jobs in Kenya


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