Reporting Manager Job Position in Sudan

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Agency for Technical Cooperation and Development (ACTED)

Location: Sudan


The Reporting Manager ensures the production of timely reports for Donors and is responsible for developing a country communication strategy, both internal and external.


1. Ensuring the Production of Timely, Accurate and Analytical Reports for Donors

  • Understand and disseminate Donors guidelines ;
  • Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;
  • Recruit and train Reporting Officers (both expatriate interns and/or Sudanese national staff) to build up a productive and high performance team in line with ACTED's principles of cost effectiveness and capacity-building;
  • Supervise the work, learning and progress achieved by all Reporting staff on the field to ensure quality and timeliness of reports;
  • Revisit the reporting database system to simplify and clarify reporting requirements;
  • Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;
  • Work in close relation with Finances Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.

    2. Developing Internal Coordination and Communication mechanisms

  • In relation with the Country Director, ensure that all meetings are held and documented (Khartoum coordination meetings, weekly area meetings, monthly coordination meetings);
  • Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across all offices in Sudan for new and on-going projects;
  • Follow-up meetings at the field level and in Khartoum, between the bases and Khatroum, between ACTED Sudan programmes and HQ/other ACTED operations through the ACTED Newsletter;
  • Draft agenda and minutes of country-wide meetings, with the assistance of the Reporting staff.

    3. Developing an External Donor Relations Strategy

  • Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors;
  • Manage a team of Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED Sudan strategy and donor requirements;
  • Act as point of contact for all Donor communication, including the organisation of and hosting of Donor visits in the field.

    4. Developing an External Communication Strategy

  • Define the main target groups, activities, resources and partnerships needed;
  • Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED Sudan in the media ;
  • Identifying sources of funding for a more cohesive public information strategy in-country.

    5. Assisting the Country Director in developing project proposals, addressing ad hoc donor requests or catalysing action on specific projects or components of projects.

    Vacancies Contact

    Application for this job should be sent at jobs [at] ref (RM/SO/RW)

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