Administrative Assistant - SSAFE
Jobs in Africa » Jobs Africa » Careers in Africa
In view of the need for improvement of staff training on safety and security, the recommendations from the IASMN and the Security Management Team, UNDP and UNDSS are collaborating in the development of a generic and mandatory pre-deployment security package known as “Safe and Secure Approaches to Field Environment (SSAFE)” for UN staffs working and travelling to areas with UN Security Phase III and above worldwide.
The SSAFE Administrative Assistant will work closely with UNDSS under the direct supervision of the SSAFE Manager, or in his absence, the SSAFE Training Officer and provide high quality, timely, accurate and consistent work by facilitating the SSAFE SOM Training modules.
Timely processing of vouchers and requisitions as mandated and ensuring proper justification by supporting documents for various payments on behalf of SSAFE while monitoring regularly against allocated budget.
This will involve requesting for set up of profiles in ATLAS for first time vendors.
Provide finance and administrative support to the SSAFE staff by liaising with UNDP Finance, Human Resources and Procurement units on matters such as following up on payments and processing/renewal of contracts for Vendors and Suppliers.
Procure equipment as directed by the supervisor using ATLAS in accordance with UNDP procedures, through the UNDP procurement section.
Implement service schedule for UNDSS vehicles used for the practical SSAFE training.
Processing of overtime payments for SSAFE trainers and support staff and submitting to UNDP for inclusion in the monthly salaries.
Coordinate with UN agencies and other national and international organization on training participants.
Support to SSAFE-SOM Training Modalities.
Backstop the Common Service Client Assistant during her absence.
Perform any other duties as requested by the Supervisors.
Completion of secondary education.
Certification in administration desirable.
University Degree in Business or Public Administration desirable, but not a requirement.
A minimum of 5 to 6 years of responsible work in Administration or Finance.
Experience in the usage of computers and office software packages (MS Word, Excel, etc).
Knowledge of ATLAS would be an advantage.
Fluency in English, both verbal and written.
knowledge of Arabic or Somali is desirable.
For more information and application, visit: Administrative Assistant - SSAFE
For more: Jobs in Africa » Jobs Africa » Careers in Africa
List includes: NGO Jobs, international jobs, development jobs, relief jobs, international humanitarian jobs, international vacancies, international development, ngo jobs africa, ngo list, jobs vacancies, jobs opportunities, opportunity jobs, international non profit jobs.
Scholarships for African Students » Undergraduate Scholarships » African Women Scholarships & Grants » Developing Countries Scholarships » Erasmus Mundus Scholarships for Developing Countries » Fellowship Programs » Funding Grants for NGOs » Government Scholarships » LLM Scholarships » MBA Scholarships » PhD and Masters by Research Scholarships » Public Health Scholarships - MPH Scholarships » Refugees Scholarships » Research Grants » Scholarships and Grants
Scholarships in Australia » Scholarships in Austria » Scholarships in Belgium » Scholarships in Canada » Scholarships in Germany » Scholarships in Italy » Scholarships in Japan » Scholarships in Korea » Scholarships in Netherlands » Scholarships in UK » Scholarships in USA