UN World Food Programme – Somalia Jobs in Kenya

UN World Food Programme Somalia - Senior National Administration Officer Jobs in Kenya


Closing Date: 17th July 2017

Duties and Responsibilities:

  • Develop and implement WFP Country Office administrative plans, processes and procedures aligned with regional and wider WFP strategies and policies;
  • Manage and/or carry out complex data analysis pertaining to administrative business processes to provide management and clients with accurate information and reports for efficient planning and decision-making;
  • Manage the existing resources such as assets/inventory items, office/guesthouse facilities, motor vehicle fleet, etc., estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services;
  • Facilitate the compliance of the administrative services provided, such as WFP managed facilities, assets and travel management, and provide recommendations on any improvements/changes as appropriate;
  • Promote a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities;
  • Manage and motivate several multicultural teams, provide coaching, training and guidance as required, including training in use of corporate databases and automated systems;
  • Build productive partnerships with WFP stakeholders, other UN agencies and local government offices; ensure Agreements, MoUs are current, associated expenditure recognized/accrued and payments are processed promptly and in accordance with IPSAS requirements;
  • Strengthen the capacity of WFP staff and partners through the delivery of trainings, workshops, daily interaction, etc. for efficient and effective delivery of food assistance to beneficiaries;
  • Contribute to preparedness actions such as risk analysis, business continuity planning and contingency planning, monitoring the management of risks and reporting on actions taken;
  • Prepare Administration related budgets and budget revisions, including Annual Procurement
  • Plan in consultation with stakeholders at the Country Office & Area Offices;
  • Review Administrative Standard Operating Procedures (SOP) for consistency with the changing environment and adjust/recommend revisions as necessary;
  • Perform any other duties as assigned.

    Minimum Qualifications:

  • Education: Advanced University degree in Business / Public Administration, Engineering, or other relevant field relating to office management and administration, or First University degree with additional years of related work experience and/or training / courses.

    Experience:

  • At least five years of professional experience in administration and facilities management with a private or public sector organization.
  • Experience in managing several large multicultural teams, leading projects and developing function policies is essential.
  • Language: Fluency in both oral and written communication in English is a requirement.

    Knowledge:

  • In-depth understanding of operating standards related to administration, analyzing complex data and drafting reports.
  • Excellent knowledge in using MS Office applications and database management software.
  • Knowledge of UN system policies and rules procedures governing the area of work.

    How to Apply

    Interested and qualified candidates are requested to submit online applications through E-Recruitment;

    For more information and job application details, see; UN World Food Programme Somalia - Senior National Administration Officer Jobs in Kenya

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