SNV Netherlands Development Organisation Career Opportunities in Kenya

7. Operations officer


Based in Nairobi, Kenya

Position Summary
Reporting to the finance officer, the operations officer will offer various support to all project teams. The operations officer will be responsible for travel and logistics including management of cars and drivers.

The operations officer will also manage procurement, and the smooth running of the country office, which includes security services. The operations officer supervises all operations staff in Nairobi plus support officers in field offices. The work location is Nairobi with incidental travel to field offices.

Responsibilities

Procurement:
  • Conduct all procurement of goods and services in line with SNV and donor policies and procedures;
  • Ensure timely completion of procurement in support of programme implementation in line with SNV and donor policy;
  • Draft and issue all consultancy contracts; purchase orders, MoUs, sub agreements and sub contracts; maintain accurate and complete procurement files;

    Office management:
  • Stock management of office stationery, supplies, office equipment and furniture;
  • Regular office and equipment maintenance and repair to ensure safe working environment;
  • Coordination of Logistics and Travel and IT requirements;
  • Maintenance of clean and professional office environment;
  • IT services provision that meets staff needs and requirements;
  • Maintenance and renewal of annual service contracts, rental agreements and insurances;
  • Review office performance and identify bottlenecks in systems and operations, report to management and advise on resolution;
  • Ensure security standards are in place on all SNV premises;

    Logistics:
  • Put systems in place to ensure the coordination of all staff field travel and effective and efficient vehicle use;
  • Ensure records, including maintenance, repairs and mileage overviews, are kept for all the cars and that vehicle log books are maintained;
  • Ensure that logistics staff track renewal of insurance and licenses for SNV-owned vehicles and instigate the procedure for getting documents renewed in a timely manner;
  • Ensure that logistics staff monitor and track annual and regular car maintenance. Ensuring that all SNV-owned vehicles are submitted for annual service on time with senior management being informed of any required repairs and maintenance;
  • Ensure maintenance of relationships with government and NGO’s and ensure SNV is operating in accordance with national requirements and in line with other similar organizations;
  • Ensure government related documents like permits and licenses are obtained timely.

    Candidate profile
  • Bachelor degree in business management or related field;
  • At least 5 years relevant working experience with an international organisation;
  • At least 3 years relevant working experience in projects;
  • Demonstrated knowledge and understanding of donor regulations and compliance issues related to management of donor funds;
  • Excellent communication and organization skills;
  • Experience with SAP will be an advantage.

    Contract duration

    1 year with possibility of extension.

    Expected start date

    January 2017.

    How to apply?
    Please apply by clicking on the apply button and complete your application in our in-house recruitment system before 7 December 2016. Please send your application letter and CV that contains three referees as you apply with position title as subject/reference.

    For more information and job application details, see; SNV Netherlands Development Organisation Jobs in Kenya

    8. Financial accountant

    Based in Nairobi, Kenya

    SNV is a non-profit international development organization established in the Netherlands in 1965. For over 50 years, SNV has been at the forefront of development, helping to build local capacity and empower local families and communities to break the cycle of poverty. We are present on the ground in 38 developing countries in Africa, Asia, Latin America and the Balkans and operate in Agriculture & Food Security, Renewable Energy, and Water, Sanitation & Hygiene. Our 1,200+ advisors in the field come from a variety of cultural and technical backgrounds, and over 60 per cent are nationals of the countries where we work.

    Programme Overview

    Position Summary
    Reporting to the finance officer, the financial accountant will offer administrative and financial support to the country office.

    He/she will collect, record (financial) data into systems, analyze, take appropriate actions in case of deviations, prepare the financial reports in accordance with donor and SNV policies.

    The work location is Nairobi with incidental travel to field offices.

    Responsibilities

    Offer administrative support;
  • Support budget development in proposal stage;
  • Support the finance officer in preparing budgets compliant with SNV and donor procedures and guidelines;
  • Record and ensure complete and accurate financial transactions into the financial system as required. Review and correct data on a monthly basis;
  • Monitor if all financial transactions are done according to donor and SNV authorizations and procedures, especially the procurement regulations;
  • Follow up on country office related receipts and payments, reconcile bank balances, prepare financial transactions and manage liquidity levels of the country office bank accounts, based on guidelines of the donor and SNV accounting procedures and internal control frameworks;
  • Ensure accurate and timely financial reports;
  • Ensure provision of monthly reports, including (cash flow) forecasts, and up to date overviews of financial status of the country office for finance officer and country management;
  • Prepare, register and monitor all country office contracts, reports and payments;
  • Maintain invoice and contract register.
  • Organize, document and archive relevant documentation, keep files complete and up to date and maintain quality and accessibility of archive and files, conform to administrative and filing procedures;
  • Maintain country asset list and ensure all balance sheet and P&L accounts are clean;
  • Intracompany postings and payments;
  • Support finance officer with payroll and related regulatory payments and postings in SAP;
  • Support finance officer with audits.

    Candidate profile
  • Bachelor degree in finance or related field;
  • Professional accounting qualifications like CPA (K) or ACCA up to final level;
  • At least 5 years relevant working experience with an international organisation;
  • At least 2 years relevant working experience in projects;
  • Demonstrated knowledge and understanding of donor regulations and compliance issues related to management of donor funds;
  • Excellent communication and organization skills;
  • Experience with SAP will be an advantage.

    Contract duration

    1 year with possibility of extension.

    Expected start date

    January 2017.

    How to apply?
    Please apply by clicking on the apply button and complete your application in our in-house recruitment system before 7 December 2016. Please send your application letter and CV that contains three referees as you apply with position title as subject/reference.

    For more information and job application details, see; SNV Netherlands Development Organisation Jobs in Kenya

    More SNV Netherlands Development Organisation Jobs at - Page | 1 | 2 | 3 | 4 | 5 | 6 | 7 |

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