Palladium International Jobs Kenya

Project Profile

Palladium has recently been awarded a cooperative agreement to implement the USAID County Measurement, Learning and Accountability Program (CMLAP) in Kenya.

The purpose of this activity is to support ongoing activities by the national and county governments and other development partners to strengthen outcome measurements, learning and accountability (MLA) systems in order to provide quality data and synthesized information for planning, implementation, policy development and decision making.

This activity will focus its support in the following HIV, malaria and MNCH focal counties of Homabay, Migori, Kisii, Kakamega, Busia, Vihiga, Bungoma, and Kisumu. A 25-person team will be recruited to work in Kisumu and surrounding counties (see above) to achieve the project results.

Palladium is recruiting 21 staff and Plan 4 staff. The team will be led by a Chief of Party also based in Kisumu. Palladium staff in Nairobi and our international offices will provide routine technical and administrative support and assistance.

Position Summary Under the leadership of the CMLAP Field Coordinator, the County Planning and Learning Specialist will be embedded with the county government and will be the primary contact in the county for all CMLAP project activities.

S/he will be responsible for managing and supporting all approaches implemented by the project in the county and for documenting key project activities.

S/he will also ensure county activities are implemented on-time and within budget.

S/he will bridge the project sub-purposes, namely increasing leadership and management capacity of county governments for effective outcome MLA systems and increasing availability, analysis and use of quality data, through working with the County Health Management Team (CHMT) and other MLA stakeholders.

CMLAP County Learning and Planning Specialist in other counties include:

1. Kakamega - CMLAP County Learning and Planning Specialist, Kakamega

2. Kisii - CMLAP County Learning and Planning Specialist, Kisii

3. Kisumu - CMLAP County Learning and Planning Specialist, Kisumu

4. Migori - CMLAP County Learning and Planning Specialist, Migori

5. Vihiga - CMLAP County Learning and Planning Specialist, Vihiga

6. Homabar - CMLAP County Learning and Planning Specialist, Homabay

7. Busia - CMLAP County Learning and Planning Specialist, Busia

8. Bungoma - CMLAP County Learning and Planning Specialist, Bungoma

9. CMLAP Operations Manager
Under the direction of the Finance & Administrative Manager, the Operations Manager is responsible for assisting the CMLAP management team to manage and direct the finance, procurement, logistics, accounting and administration and reporting of the project, including budget administration, accounting, banking and cash management, financial reporting, procurement, travel, contracts and grants, transportation expenses and security.

The Operations Manager will report to the Finance & Administration Manager and collaborate closely with the Accountant and Administrative Assistant. The position is based in Kisumu, Kenya. No expatriate or relocation benefits are associated with the position.

Key Responsibilities: Under the direction of the Finance & Administrative Manager, the Operations Manager focuses field operations in the CMLAP counties. S/he:

  • Procurement Manages procurement of project supplies, services and other items in accordance with Palladium's procurement procedures and USAID's rules and regulations.

    This will include development and maintenance of a CMLAP procurement plan to inform monthly project cash forecasting.
  • Trains CMPLA project staff on procurement mechanisms and Palladium procurement procedures.
  • Depending on dollar value equivalents, develops, negotiates, administers, and ensures compliance of consultant contracts, vendor contracts and purchase orders, and grants. Support generally covers the full agreement life-cycle, from program award through close-out.
  • Works with Finance & Administrative Manager to establish processes and systems to manage, disburse and oversee small grants, as required.
  • Maintains systems for tracking contractual and grant documents, correspondence and reporting; applying records management policy.
  • Verifies budget and funds available prior to processing of payment.
  • Manages and/or initiates requests for contract and sub-grant modifications and approvals such as: scope adjustments, personnel changes, budget realignments, performance period changes, implementing partner changes, consultant approval, etc.

    Travel and Logistics
  • Within Palladium corporate policies and SOPs, establish systems for and coordinates all travel and logistics of CMLAP staff and consultants in Kenya.

  • Collaborate with technical and finance/administrative staff to ensure all travel documents are prepared correctly and signed prior to and after travel, including: travel authorizations, travel advance requests, travel expense reports, and trip reports where required.

  • Ensure that all travellers receive appropriate security information and briefings, in accordance with Palladium policies and procedures

    General Administrative
  • Maintain equipment inventory of all project procurements and when applicable, liaise with HQ for equipment disposition.
  • Assist in preparation and tracking of project budgets and budget projections; including proper back-up documentation to ensure compliance with established Palladium systems and the client's rules and regulations;
  • Maintain routine communication with the Finance & Administrative Manager by providing relevant and timely procurement and logistics information for planning and decision making purposes.
  • Performs any other responsibilities as may be directed

    Qualifications and Experience:
  • Relevant bachelor's degree required; master's degree and/or CPA (preferred)
  • At least 5 years of program management and finance/budget experience with USAID-funded project.
  • Demonstrated knowledge and experience with USAID compliance requirements regarding finance/budget systems and processes
  • Experience with USAID contracting assistance award mechanisms;
  • Experience with developing systems and processes for awarding and oversight of grants;
  • Excellent skills in Microsoft Word, Outlook, and Excel;
  • Proven experience and knowledge of USAID management, operations, and financial/budget systems.
  • Ability to work with minimal supervision
    Well-developed and effective organizational skills, including to ability to multi-task, and work in a high-pressured environment.
  • Sound understanding / experience in financial processing and management
  • Good written and verbal communication, liaison and interpersonal skills.
  • Fluency and English and Swahili required.

    Please follow this link to apply: CMLAP Operations Manager
    More Palladium International Jobs at page 2

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