Danish Refugee Council Careers in South Sudan

Danish Refugee Council Technical Field Manager Careers in South Sudan

Technical Field Manager

Background

​South Sudan, which became an independent nation on 9th July 2011, is still trying to recover from decades of civil war.

The country is still heavily contaminated with mines and ERW and the widespread availability of small arms continue to undermine the country's peace and security.

There is also an on-going humanitarian crisis in South Sudan and communities are still trying to recover from the years of social turmoil in which everyone was either a refugee or an IDP at some point.

Danish Demining Group (DDG) aims to position itself at the 'cutting edge' of human security programming in South Sudan.

By working ever closely with its sister organisation, Danish Refugee Council, the vision is one in which integrated Mine Action, Armed Violence Reduction (AVR) and general recovery and development services can be offered to communities and donors and in support of building the world's newest nation.

Being a rights-based NGO and recognising the intense competition for funding, DDG aims to be at the forefront of people-centred humanitarian mine action, constantly looking for opportunities to be innovative, demonstrate best practice and to 'add value'.

DDG's South Sudan programme is potentially an exciting place to work, but the programme needs TFMs and other international staff who are flexible, in tune with capacity building approaches, interested in supporting other sectors (e.g. Armed Violence Reduction) when needed, and supportive of agency-wide initiatives such as Gender, Age and Diversity and socio-economic Impact Monitoring.

​Reporting

The Technical Field Manager (TFM) reports to the Operations Manager (OM). Team leaders and other field staff will report to designated TFMs for defined periods and deployments.

​General Responsibility

The Technical Field Manager has the primary function of providing technical advice to the national staff under his/her responsibility.

The purpose of providing this technical advice is to develop the capacity and technical knowledge of the national mine action staff within DDG.

The objective of building technical knowledge and capacity within the national staff is to ensure that the correct and safe Mine Action practices are followed and sustainable supervision and management capacity is developed within the organisation.

It is important that the TFM does not take over tasks and responsibilities of the national staff under his/her supervision, but rather monitors and ensures that these tasks and responsibilities are carried out correctly, efficiently and effectively. The TFM is to develop staff capacity.

​Operational Responsibilities

​The TFM will have direct responsibility and accountability for the operational assets allocated to him/her. These responsibilities cover the following activities:

​Mine Action Operations

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Monitor and supervise the following functions for field deployments
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Logistics and Procurement
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Field Finance
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Admin and HR
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Reporting
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Other tasks as directed by OM/PM
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Operations

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The TFM is responsible for all operational aspects of his/her assets including the following;

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Daily management and supervision of the operational activity
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Submit daily situational reports from the field to the OM
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Planning, monitoring and evaluation of all MA

activities including:
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Assist the OM in the planning and tasking of operational assets
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The deployment of operational assets
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The monitoring of procedures and quality assurance of operations
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Ensure that priorities set by the programme, UNMAS and NMAA are met and the requirements of the donors and beneficiaries are taken into consideration
Mentor, manage, monitor and supervise the national staff ensuring that they carry out their duties in a responsible manner in accordance with DDG SOPs, South Sudan NTSG and their job description including basic oversight of the DDG’s Armed Violence Reduction (AVR) staff in shared field bases.
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Monitor and analyse productivity and report back with recommendations for improvement
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Deliver and monitor where applicable training to build capacity within the national staff in consultation with the Operations Manager.
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Regularly conduct Internal quality assurance of EOD,BAC and MRE teams and providing corrective action where necessary.
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Implement security measures in accordance with the security plan and coordinate with the OM/ PM.
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Support capacity building of local NGO partners through training and mentoring
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Logistics

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The TFM is to ensure the logistic requirements for his/her assigned assets are planned for and correctly managed. Specifics are as follows:

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Ensure serviceability of equipment for assigned tasks.
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Ensure timely replacement of defective equipment for assigned tasks
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Ensure long term planning for equipment that has expiry restrictions
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Follow up on requisitions to HQ for his/her assigned tasks
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Ensure damage and losses are reported correctly
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Ensure logistic procedures between the field and HQ are being followed.
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Be the Logistic focal point to coordinate with the ​

Logistics Manager in HQ for his /her assigned tasks
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Assist the OM and Logistics Manager in developing plans for maintenance and turnover of operational equipment
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Administration / Human Resources

​The TFM is responsible for monitoring various aspects of admin and HR of his/her operational assets including the following:

Discipline and welfare of assigned staff including Code of Conduct, absenteeism and determine the root cause and effect on operations.

Ensure correct staff levels are maintained for tasks

Identify staff that have potential for advancement and make recommendations to the OM
Conduct annual appraisal of staff as directed by the OM

Document staff work and leave records on monthly basis

Facilitate the recruitment of field based staff in your field location

Finance

The TFM is to monitor the financial aspects of his her operations with the following responsibilities.

Ensure correct financial procedure are followed at field level

Verify and sign all field vouchers and payments at field level

Monitor operational expenditure at field level
Note: The above financial tasks will also include AVR based operations
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Reporting

The TFM is responsible for the following reports:

Daily progress reports to the OM

Weekly QA reports to the local UNMAS sub-office and OM

All task specific documentation in accordance with SOPs

Other

Liaise with local authority, mine action authority and other organisations where applicable

Monitor security in their assigned areas and advise the OM accordingly

Additional tasks as directed by the OM within their areas of competency

Work with Danish Refugee Council (DRC) and other non-mine action agencies to support humanitarian work where necessary
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