Concern Worldwide Job Opportunities in Kenya

2. Officer Finance

Reports to: Manager - Finance
Liaises with:
Internally - Programmes and Programmes Support Unit
Externally - Bank, suppliers, Government Agencies, Auditors etc.

Job Location: Nairobi

Contract Details:
Fixed Term Contract – Six (6) months with possibility of extension subject to availability of funds and performance
Monthly Starting Salary - Kes 96,308
Group Medical Cover (1 Principal)
Group Life Insurance Cover
WIBA Plus Insurance Cover
Paid Annual Leave

The incumbent will ensure that cash and bank transactions are made in a timely and compliant manner, supporting documentation will be checked for completeness, ensuring adequate authorization and coding prior to the issuing of the payments. All payments will be recorded in cashbooks and bankbooks on a regular basis and supporting paperwork will be filed following Concern procedures.

Main Duties & Responsibilities:

Petty Cash
• Issuing of cash in line with Concerns procedures & policies.
• Filing all associated paperwork associated with such transactions.
• Recording all transactions on an excel cashbook on a daily basis.
• Ensure floats are cleared promptly
• Ensuring the cashbox is stored securely during cash hours.
• Ensuring cash is available in various suitable denominations.
• Preparation of weekly cash counts for each currency at week-end reconciling cash balances to cashbook balances – ensuring all codes are fully input.
• Preparation of month-end cash counts for each currency and reconciling cash balances to cashbook balances and system balance.

Mpesa Payments
• Receiving request for payments by m-pesa (all other payments that do not fall under cash or bank payments).
• Uploading Mpesa payment requests in line with Concerns procedures & policies.
• Ensuring all invoices/payment requests (properly backed up) are paid within 7 days of being received in finance department.
• Ensuring there is enough money as per costed work plan as when needed.

Bank Payment Processing
• Receiving backed up invoices from Logistics/admin/Field locations.
• Reconciliation of supplier statements with Concern records and addressing any noted variances.
• Forwarding well backed up invoices to management for approval.
. Proper tracking of all invoices in various stages of processing.
• Preparation of cheques/on-line in line with Concerns policies.
• Ensuring all invoices/payment requests (properly backed up) are paid within 7 days of being received in finance department.
• Tracking of withholding tax, withholding VAT and salary taxes and insuring payments are made in good time, and in the correct amount(s).
• Recording all transactions on an excel cashbook on a daily basis.

Cash & Bank
• Recording all transactions on an excel cashbook on a daily basis, ensuring coding ensuring all codes are correct, descriptions are appropriate and exchange rates are correct and in line with procedures for review by the Finance Officer.
• Checking and signing off on daily bank statements to ensure all debits and credits are in line with actual bank receipts and payments
• Ensuring cheques/cheque books are stored safely and securely while in your possession.
• Ensuring new cheque books are ordered in good time
• Filing all associated paperwork associated with all Nairobi cash/bank receipts or payments.

Cash Flow
• Daily tracking of recorded bank balances to ensure bank balances does not go below the set thresholds.
• Preparation of Dublin transfer requests process by consulting with budget holders for monthly cash projections
• Follow up with the banks in case of delayed crediting of funds into Concern’s bank accounts.
• Ensuring conversions from USD to Kshs are done in good time and the rate is obtained from at least 2 bidding banks with which we have a currency conversion arrangement.

Other Duties

•May be asked to cover the functions a finance officer in his/her absence or assisting in the completion of specific other tasks during periods of heavy workload.
• Assist in the internal or external audit process.

Responding to Emergencies:
· Participate and contribute as necessary towards Concern’s Emergency response as and when necessary
· Comply with Concern’s health, safety and security guidelines during emergencies

Programme Participant Protection Policy
· To adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern Code of Conduct.

Job Specification:
· A degree in Commerce, Finance, Accounting or related field
· CPA (K) or ACCA professional certification
· At least two (2) years’ experience working in busy finance or accounts in an international NGO that works with and through partners is preferred. Experience in audit is an added advantage.
· Proficient in computer software applications including at least one accounting/financial software, preferably Microsoft Great Plains (MGP), Word and Excel
· Strong professional ethics in accounting/finance, confidentiality, integrity, accountability and attention to detail
· Strong communication, interpersonal, organization and planning skills
· Fluent in both spoken and written English and Kiswahili.

Disclaimer Clause: This job description is not exhaustive and may be revised by the line manager from time to time.

How to apply:
Interested candidates, who meet the above requirements, should send a CV and Cover Letter to with the title of the email as ‘Officer Finance’ by 14th October 2016.

Each application should include at least three (3) referees who can validate technical expertise.

Telephone contacts must be submitted with the application.

Only shortlisted candidates will be contacted for interview.

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