BIMAS Kenya Limited Registry Assistant Job in Embu Kenya

BIMAS Kenya Limited, a leading microfinance institution in the country seeks to recruit capable and result oriented individuals to fill the following position.

Position: Registry Assistant (Re- advertised)

Location: Embu

Overall Purpose of the Job: Assist in Processing and handling documents, retrieval, archiving and record management systems

Key Responsibilities
  • Classify and label documents and file accordingly
  • Ensure the document management system is up-to-date
  • Respond to record requests by retrieving requested files
  • Maintain accurate records of document orders and movements
  • Remove or archive repeated documents or irrelevant/out-dated information
  • Respond to queries in person, by e-mail, by post, or by phone
  • Maintain a high level of confidentiality and Integrity
  • Able to work as part of a team
  • Be involved the disposal of documents as per the disposal policy

    Key Performance Indicators
  • Ensure an up to date file tracker showing files retrieved and returned
  • Ensure an up to date dispatch book for all outgoing correspondence
  • Ensure correct filing of records
  • Ensure an up to date list of files created, archived and closed
  • Accurate inventory of file records
  • Timely execution of duties assigned

  • Passion and commitment to quality service performance
  • Excellent organizational, planning skills
  • Computer literacy and good decision making
  • Good interpersonal skills and communication skills.
  • Strong Attention to Detail
  • Good time Management skills and high level of Integrity

    Qualifications and experience
  • Minimum 6 months to 1 year experience in a registry environment
  • Diploma in Registry management, library and information science, archive management or its equivalent.
  • KCSE have attained a minimum of C plain
  • Be at least 25 years of age.

    How to Apply
    Qualified candidates should send their applications with copies of updates CVs with at least three professional referees, academic certificates, phone and email contacts stating their
  • KCSE grade obtained
  • work experience
  • availability
  • current and expected salary

    To the following address not later than the 3rd October 2016 through the email address below;-

    The HR and Administration Manager
    BIMAS Kenya Limited

    NB: Applications that do not follow the guidelines provided above will be disqualified

    Only shortlisted candidates will be contacted

    Indicate the position applied for as the subject of your email

    BIMAS Kenya Limited is an equal opportunity employer.

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