American Friends Service Committee ToR Evaluation of Kenya Peaceful Youth and Communities Program

1. History of the program

The American Friends Service Committee (AFSC) is a Quaker organization that includes people of various faiths who are committed to social justice, peace, and humanitarian service.

The Consultant will review the capacity of the program implementing partners and make recommendations that will inform plans for their capacity development and their future engagements with AFSC.

The consultant will also review the Kenya Peace infrastructures and policies and advise AFSC on relevant, efficient, and effective ways of engagement in order to achieve Shared Security goals and national priorities.

b). Context of the Program
A Conflict Analysis commissioned by AFSC revealed that although there are a number of actors in peace building and conflict transformation, in the country, there is lack of coherence and no shared vision for peace.

It also revealed a gap in coordination not only at national level, but also between the local level and national level.

Among the key factors driving conflict, poverty and unemployment featured strongly. These factors render the youth vulnerable to gangs, war and crime.

This Peaceful youth and their communities Program was therefore designed to:
a) Promote common vision and leverage on synergetic efforts of peace actors to tackle underlying causes of conflict.
b) Increase youth livelihood action; Production and business skills and business startups and
c) contribute to developing youth and partner capacity and ownership for Peace building.

Goal and key outcomes: The main goal of the program was to transform institutions and societies by promoting a culture of peace among the youth and their communities in Kenya. We were to work in partnership with other stakeholders to achieve the following key outcomes:

  • Improved Coherence, Coordination and synergy amongst key agencies and networks working toward conflict resolution and peace building efforts in Kenya.
  • Economically empowered young men and women become champions for peace and reconciliation.
  • Enhanced capacities of youth, women and related peace agencies to actively participate in peace building initiatives at community and national levels.

    c). Timeframe
    The consultancy will be carried out in a maximum of 15 working days during the month of November 2016, with field work scheduled to take place between November1-14, 2016. Final report should be submitted to AFSC not later than December 30, 2016.

    d). Evaluation Questions:
    Program evaluation questions will include:
    · Appraise the Program design in its current form
    · What have been the strengths and weaknesses of the program?
    · What were the main successes and challenges of the one-year pilot program in Kenya?
    · Extent to which Program outcomes were realized, what could be done differently and what should continue?
    · What should the program continue working on, and in what field of work is there a need to revise the program planning?
    · What Lessons have been learnt from the pilot work, whether to scale up pilot components where, how and with whom?
    · Are the objectives of the program relevant to the current country context, administrative devolved structures and current conflict analysis?
    · Are the objectives of the program realistic?
    · Are the theories of change relevant and/or realistic?
    · How relevant is the Program to Kenya’s conflict analysis?
    · How do the beneficiaries of the program see its effect on their lives? How many beneficiaries were reached? What is their ethnic, age bracket, gender and economic background?
    · Has AFSC been successful in reaching diverse communities within Kenyan communities? What are some ways AFSC could do to leverage their diversity?
    · How aligned is the AFSC Kenya Program to national policies and strategies of devolution?
    · How aligned is the Kenya Program to the AFSC Africa Strategy and shared security strategy?
    · Is the Country program relevant to the Kenya context? What is the current context /conflict analysis and what kind of interventions strategies do you think are suitable to cause change?
    · How Relevant do you find the following initially planned outcome of the, Kenya Program ‘’economically empowered youth become champions for peace and reconciliation’’ What activities do you think are needed to realize this outcome if need be. Would that address the nexus between peace and livelihoods?

    4. Evaluation Process/Methodology and Approach
  • The consultant will come up with an appropriate methodology to carry out this evaluation.
  • The consultancy will be carried out in a maximum of 15 working days during the month of November 2016.

    The evaluation should be carried out within this period, including field work scheduled to take place between the 1st November and the 11th November, 2016. Final report should be submitted to AFSC not later than 30th December 2016.

  • The Consultant will come up with an appropriate methodology for this evaluation. Suggested methodology will involve but not limited to:
  • Reading background information and program documents such as the Africa Strategic plan, the Africa draft shared security strategy, Kenya conflict analysis, the annual plans and reports, the base line surveys, the KPC working group annual plans, conference reports 2014, 2015 and any activity or partner reports as needed.
  • Interviews will be held with program stakeholders among which include implementing and strategic partners such as AVPT, FCPT, FCPD, Kenya Unites, CREATA (Centre for Regeneration and Empowerment of Africa through Africa) and Peace Net.

    The consultant will after the desk review hold an inception meeting to present the inception report which has to include a refined methodology, list of interviewees and final evaluation plan.

    The field work should consult with not only the partners of AFSC’s Kenya program (6 partners), but also the INGO’s working on similar issues and relevant key actors in the peace sector National Steering Committee (NSC), National Cohesion and Integration Commission (NCIC), TJRC (Transitional Justice and Reconciliation Commission) and Kenya Peace Conference (KPC) members. etc.).

  • Focus group discussions may be held with project participants as appropriate

  • The consultant will work in close collaboration with the Kenya Program team and later debrief the AFSC management team and validate the draft report with AFSC team and partners before producing a final report.

    Products of the consultancy
    The consultant is expected to produce the following:
  • Inception Report: in English, maximum 5 pages, electronic copy.
  • Draft report and presentation of main findings and recommendations to the joint partners meeting convened by AFSC in October.
  • Final Evaluation Report: in English, not to exceed 30 pages (without annexes), including a brief executive summary due December 30, 2016.
  • All final products have to be submitted in English. The consultant will be responsible for any translation needed in order to perform this evaluation.

    The final report should include the following:
  • Executive Summary
  • Introduction
  • Methodology and approach
  • Main findings per strategic priority
  • Conclusions
  • Recommendations
  • Annexes will include among others: TORs, Inception Report, Questionnaires, list of interviewees, list of partners enjoined in the report, etc.

    6. Budget
    Provide a detailed budget as well as a description of the specific deliverables that will be submitted, and expected schedule of compensation.

    The Consultants will submit a narrative and financial proposal in response to these ToR by 21st October 2016

    Only applications submitted within this timeframe will be reviewed.

    Successful candidates will be shortlisted and given feedback within a week’s time of submission.

    Qualification requirements:
  • The successful consultant should have peace building background with minimum of 5 years’ experience carrying out reviews and evaluations of peace programs.
  • S/He should have demonstrable experience in developing relevant bankable proposals.
  • S/He should have experience developing theories of change and hands on experience working with the results framework.
  • S/He should have knowledge of the RPP framework- (Reflecting Peace Practice).
  • The consultant should be able to complete and submit the assignment within one month period.
  • The consultant should have broader experience working with relevant peace building approaches including AVP, Do no harm (DNH) and strengthening local capacities for peace.
  • Experience working with/ evaluating youth, peace education and partner implemented programs is an added advantage.
  • The Consultant should demonstrate knowledge and skills in carrying out evaluation of peace programs and proposal development.
  • H/She should be fluent in use of participatory evaluation methodologies.
  • S/He should be familiar with Kenya’s peace building and devolution strategies.

    How to apply:
    All applications should be submitted to the following address:

    P.O. Box 66448 – 00800, Nairobi, Kenya or email: Deadline: 21st October 2016

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