Action Against Hunger USA Jobs in Kenya

Action Against Hunger USA Head of Region Jobs in Isiolo County, Kenya


Direct line manager: Country Director

Line management of: Logistics Assistant

Starting date: Feb/Mar 2017

Founded in 1979, Action Against Hunger (AAH) is an international humanitarian organization that delivers programs in over 44 countries.

AAH has been present in Kenya since 2001 and is currently implementing activities in West Pokot, Mandera, Samburu, Isiolo, Trans Nzoia, Kakamega, Bungoma and Busia counties.

Specific responsibilities:

1.On developing a vision for the region and developing a geographical expertise, the Head of Region’s responsibilities will be to:
  • Ensure a clear vision for the County that incorporates government, ACF, donor and program needs, plans and strategies at the County level.
  • Ensure close liaison with the Program Managers and senior management team to implement the Country strategy objectives as well as the cross- cutting issues stipulated within the mission documents.

    2. On representation at region level, the Head of Region is responsible to:
  • Support in creation and negotiation of MoUs at the country level where necessary in collaboration with PMs
  • Ensure that the program technical meetings, other relevant working groups and other linkages meetings within the county are attended in collaboration with the PMs .
  • Advocate in ensuring that ACF ideas are integrated in the discussion within the County forum and network during the opportunities ACF has at the county level.
  • Participate in other coordination meetings with partners as the need arises.

    3.On grant management & compliance, the Head of Region is responsible for overseeing grant management and compliance at base level including:
  • Take lead of ensuring that grant opening, reviews and closure meetings at the base level are undertaken.
  • Ensure implementation of action points raised from meetings and field visit reports at the base level
  • Working closely with HOD Finance to ensure compliance of ACF procedures , donor rules and regulations at base level

    4.On program implementation and coordination, while the Program managers report to the relevant Tech Coordinator, the Head of region role includes:
  • Ensure continuous engagement with the program managers through: induction, follow up, performance appraisal, evaluation, team-building and coaching process to ensure they are motivated to carry out their duties.
  • Together with program managers, ensure timely and quality reporting in the program activities to avoid any delays as per set deadlines.
  • To fully participate in the program design & proposals, the design should ensure that the needs are representative of the community and incorporates County development integrated plans and other views of the communities per the needs.

    5.On finance management, the Head of region is responsible of managing finance at base level including:

    • Validates all the PR, SPOs at the base level by check availability of funds for all activities and expenses

    • Ensuring respect and compliance to Cash Management Policy and Admin Kit at the base level.

    • Ensure safekeeping of ACF funds and assets

    • Carry out period cash count at least once a week and also at the end of each month (in writing ) with the Logistics Assistant

    • Review and validation of base cash forecasts before it’s sent to capital.

    • Supervises the Logistics Assistant

    6.On Logistics, the Head of Region is responsible for ensuring that logistics at base level is properly managed including:
  • Monitor and analyze logistics data in respective base, assessing logistics capacities, supporting PMs in the assessment of their needs; contribute to the logistics mission strategy
  • Participate in project design, participate in the drafting of PPP / SP, and provide appropriate feedback and input
  • Reviews and approves Purchase Requests from base and provides quality reporting on Supply Chain (receives PRs and updates/controls PFU/SFU)
  • Conducts periodic market surveys, consolidates information and shares with the Logistics Manager
  • Ensure transport and movement procedures for staff, activities and deliveries from/to base are organized and monitored.
  • Ensure proper, efficient and compliant fleet management
  • Ensure that logistics files (including Purchase Dossiers) are correctly filed and sent to capital on monthly basis.

    7.On HR management, the Head of Region is responsible of ensuring HR compliancy at base level and generally managing HR including:
  • Implements human resources activities and policies and periodically recommends policies that will fit into the organizational culture.
  • Oversees the training function at base level and develop employee training schedules in collaboration with the Head of Human Resources.
  • Analyzes employee benefits options and cost alternatives for providing employee benefits and recommends the same to the Head of HR. Recommends benefits program modifications and implements approved benefits modifications.
  • Compiles HR data and analyzes complex information, researches and develops solutions to complex HR issues working closely with Head of HR.
  • Addresses employee safety issues and ensures a conducive working environment for staff at base level
  • Work closely with Head of HR to conduct HR compliance audits at base level as per the compliance check list.
  • Assists in hiring, including developing job descriptions and job advertisements, screening candidates and conduct exit interviews at base level and also when called upon to assist in recruitment at national level.

    8. On security management, the Head of Region is responsible for security management of the region including, in coordination with Logistics Manager and Head of mission:
  • Responsible for the safety and security of the Base, including staff and assets.
  • Collect and consolidate information for context and risk analysis
  • To actively participate in the update of base security plans in close liaison with the Logistics Manager
  • To regularly update operational handouts/annexes/ communications and movements handbook (as per need)
  • Implement security procedures in compliance with ACF guidelines and policies as well as approved base security plan.

    Qualifications

    Min. BSc degree in Business Administration, International Relations or related studies.

    Skills and Experience
  • 3-4 years in similar position, managing field bases or other similar role.
  • Demonstrated capacity to manage complex programs implemented with diverse teams
  • Demonstrate capacity in constructively engaging local authorities and local partners.
  • PMD-Pro certification (can be passed within the first quarter of the position)
  • Finance, admin, grant management, logistic, HR, security management experience
  • Knowledge on nutrition security, resilience, etc. programming is an advantage.

    Competencies Required
  • Integrity
  • Resilience
  • Problem solving
  • Technical credibility
  • Decisiveness
  • Influencing/negotiating
  • Innovation
  • Vision and strategic thinking

    What ACF will offer:
  • ACF will provide transport and accommodation plus meals when travelling to the other bases and/or capital office.

  • Remuneration package: Very Competitive salary package with additional benefits to include:
    Career development opportunities with ACF
  • Comprehensive medical cover for self and dependents
  • Opportunity to work in a good and friendly environment with a dynamic and motivated team
  • Monthly total remuneration package : range between KES 211,506-328,115

    How to Apply:
    Interested candidates should forward their applications including a cover letter, curriculum vitae and telephone contacts and email addresses of 3 referees preferably former/current supervisors (certificates will be required later on in the recruitment process) to:

    EMAIL: recruit.ke@acf-international.org :

    Indicate the position on the subject line of the email.

    Closing Date:16th January 2017 by Close of Business 5pm.

    Applications sent after the closing date and time will not be considered.

    Position opened to Kenyan Nationals only.


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