VSF-Belgium Jobs
VSF Belgium is a recognized developmental International NGO founded in 1995 working with disadvantaged communities to increase their standards of living, improve food security and livelihood sustainability through improved animal health and animal production in East Africa. Position Title: Information Technology (IT) Manager Duty Station: Nairobi, Kenya Duration: 1 year, renewable Availability: Immediately Role: Provide technical IT and Information Management Support to the Regional Office and the field locations. Main Responsibilities and Duties Responsible for the management and administration of all the servers within VSF Belgium.Participating in the definition, designing, testing and implementation of new IT hardware and software standards for VSF Belgium.Manage all the databases that run in the main server.Responsible for the management of databack-ups in regional office and field location.Manage the VSFB helpdesk in the Nairobi and Field Offices by giving comprehensive technical supportResponsible for all the I.T related equipment and records.Responsible for maintenance and troubleshooting the area networks within VSF Belgium.Manage the antivirus application within the organization.Train and capacity build the staff on basic I.T skills.Participation in I.T related procurements and tender committees within VSF Belgium.Maintenance of the VSF Belgium Document Management systems (DMS).Participate in the development of VSF Belgium I.T policies and procedures and ensure they are adhered to by all users.Responsible for ensuring compliance with relevant legislations e.g. copyright and intellectual property.Participation in project proposal planning and development.Coordinate the development of the knowledge management within VSF Belgium.Essential or Minimum Requirement Education: University Degree in IT related field Knowledge and experience At least 3 years relevant working experience.Applicants with Professional Certificates such as MCSE and MSQL 2005 are highly desirable.Microsoft windows 2003/2008 server/MS Exchange Server 2003/2007/ ISA server 2006.Skills Extensive knowledge of PC hardware\software support, configuration and troubleshooting;Extensive knowledge of Networking (LAN)Knowledge of client server technology and general network connectivity and maintenance issues (e.g., servers, switches, routers, Ethernet cabling, PABX support)Excellent interpersonal, communication and facilitation skills.Attributes FlexibilityAbility to work under pressure and strict deadlinesAbility to work independentlyFluency in written and spoken EnglishTeam playerIdentifies with the mission, vision and values of VSF-BDisplay of intercultural sensitivityAffinity for NGO work in generalWillingness to travel regularlyHow to apply Please send your application (reference “IT Manager”), CV and 3 references (one must be your current employer), by e-mail to recruitment [at] vsfb.or.ke on or before 8th March 2012 This vacancy is open to Kenyan male and female candidates. Only short listed candidates will be contacted. For more information: www.vsf-belgium.org
Position Title: Procurement & Logistics OfficerDuty Station: Kampala, Uganda Duration: 1 year, renewable Availability: Immediately Role Responsible, for the systematic execution of procedures for timely and cost effective purchasing and distribution of all goods and services required for VSF Belgium projects, having regard to organizations procurement policy, donor regulations and generally accepted ethical policies and legal requirements. Main Responsibilities and Duties Responsible for smooth movement of cargo/staff between Kampala and field stations/offices.Responsible for smooth and constant communication flow between Kampala and field stations on daily basis.Over see flight bookings and travel management, movement of PAX/cargoIn charge of stores and ensure correct inventory reports are submitted in a timely manner.Provide logistical support to the VSF- B projects operating in Uganda.Responsible for local procurement and liaise with the Regional office for international procurement and receipt of supplies.Responsible for monitoring vehicle movement and maintenance.Adhere to VSF-B policies and procedures on procurement, ordering and receipt of suppliesResponsible for the management and control of assets in the Kampala office.Responsible for knowledge management within VSF Belgium.Essential or Minimum Requirements Education University Degree in Bachelor of Commerce or Economics or Business administrationDiploma or Higher Diploma in Purchasing and supplies management from the Certified Institute of Purchasing and Supplies or its equivalent.Knowledge and experience Minimum of 3 years experience in purchasing, logistics or supply chain managementExperience in a busy procurement and logistics officeKnowledge and working experience with inventory and stores management, customs procedures, clearing and forwardingWorking experience with an NGO or private sector will be an added advantage,Skills Competency in use of Microsoft applications especially Excel and WordExcellent interpersonal and communication skillsGood writing skillsAccuracyFluency in written and spoken EnglishAbility to work under pressure and meet strict deadlineAbility to work independentlyDriving license holder (Category B)Attitudes Team PlayerFlexibilityProactive and takes initiativeRespect when dealing with othersPresentable, outgoing with a pleasant characterIdentify him/herself with the mission, vision and values of VSF-BelgiumDisplay of intercultural sensitivity.Please send your application (reference “Procurement & Logistics Officer- Kampala”), CV and 3 references (one must be your current employer), by e-mail to recruitment [at] vsfb.or.ke on or before 14th March 2012 This vacancy is open to Ugandan male and female candidates. Only short listed candidates will be contacted. For more information: www.vsf-belgium.org
Position Title: Office AssistantDuty Station: Kampala, Uganda Duration: 1 year, renewable Availability: Immediately Role: Front office and housekeeping management to ensure services at the Kampala office run smoothly. Main Responsibilities and Duties Manage the switchboard and reception area.In charge of general administrative activities in the office.i.e. Scanning, photocopy, typing documents etc.In charge of office Housekeeping.Managing stationery, office supplies and kitchen inventory.Responsible for timely preparation of utility bills and payment.Responsible for knowledge management within VSF BelgiumEssential or Minimum Requirements Education Certificate in Secretarial, Front office management or relevant administration qualification.Knowledge and experience Experience in switchboard operation and reception/front office managementMinimum of 2 years experience in a busy organizationSkills Competent in use of Microsoft applications especially Excel and WordExcellent interpersonal and communication skillsGood typing skillsFluency in written and spoken EnglishAbility to work under pressure and meet strict deadlineAbility to work independentlyAttitudes Team PlayerFlexibilityReliableProactive and takes initiativeRespect when dealing with others at all levelsVery presentable, outgoing with a pleasant characterIdentify him/herself with the mission, vision and values of VSF-BelgiumDisplay of intercultural sensitivity.Please send your application (reference “Office Assistant”), CV and 3 references (one must be your current employer), by e-mail to recruitment [at] vsfb.or.ke on or before 14th March 2012 This vacancy is open to Ugandan male and female candidates. Only short listed candidates will be contacted. For more information: www.vsf-belgium.org
Position Title: Finance OfficerDuty Station: Kampala, Uganda Duration: 1 year, renewable Availability: Immediately Role The Finance Officer provides overall support to the accounting function of VSFB. Main Responsibilities and Duties Responsible for reviewing expenditure prior to approval of payment by ensuring accuracy and completeness of supporting documentation.Responsible for booking and reconciliation of Supplier accounts, client accounts, payroll and other General Ledger accounts.Responsible for generating the monthly monitoring reports for projectsParticipate in the preparing the annual budgets.Responsible for preparation of sales invoices and reconciliation of client accounts.Coordinate and liaise with banks, suppliers, Govt departments and other relevant authorities.Responsible for preparation of the Audits and financial reviews of partner NGO’s.Participate in the preparation of financial donor reports by ensuring compliance with donor regulations.Participate in the preparation of the annual budgets.In charge of backups of VSFB electronic accounting files.Participate in development of the finance policy and procedures manual.Responsible for compliance with VSFB and donor procurement procedures and policies are adhered to.Responsible for knowledge management within VSF Belgium.Essential or Minimum Requirements Education University degree in Bachelor of Commerce — Finance optionRelevant accounting qualifications i.e. CPA (K) or ACCA equivalentKnowledge and experience At least 3 years financial management experience in a busy office.At least 3 years of experience in a middle level management positionExperience in managing and coaching a team.Experience in developing and implementing systemsExperience of working in other countries and with an NGO will be an added advantageExperience in the use of one or more accounting software packages and accounting in different currencies.Knowledge of donor rules and regulations i.e. ECHO, USAID, EU,DFIDKnowledge and experience with the International Accounting Standards (IAS)Skills Excellent managerial, organizational and planning skillsStrong numerical skills and accuracy.Good reporting skillsComputer literacy with very good advanced MS Excel skills and WordAbility to work independently, under pressure and meet strict deadlinesAbility to prepare and present issues at all levelsStrong interpersonal and communication skillsAttitudes Team playerAttentive to detail and result orientedHigh integrity and initiativeIdentify him/herself with the mission, vision and values of VS F-BDisplay of intercultural sensitivity, respect in dealing with othersWillingness to travel to the field and remote locations.Please send your application (reference “Finance Officer”), CV and 3 references (one must be your current employer), by e-mail to recruitment [at] vsfb.or.ke on or before 14th March 2012 This vacancy is open to Ugandan male and female candidates. Only short listed candidates will be contacted. For more information: www.vsf-belgium.org
Position Title: Project ManagerDuty Station: Moroto, Uganda Duration: 1 year, renewable Availability: Immediately Role The Project Manager will manage and coordinate the implementation of projects in Moroto.. This will involve: the coordination of partner activities. Provision of both technical and strategic leadership; ensuring efficient project development and management; ensuring that systems and procedures are in line with VSFB policies, VSFB strategy, donor and legal requirements. The Project Manager reports to the Country Director- Uganda. Main Responsibilities and Duties Responsible for the overall management and implementation of the projectCreate and organize the necessary infrastructure and work plans for successful project implementation.Responsible for project budgets and controlling its correct expenditures, in accordance with donor guidelines and project contracts.Monitor project activities including, reporting to donors through the Kampala Office.Supervise, manage and support project staff and conduct annual staff appraisalParticipate in recruitment of staff for their respective projects, whilst ensuring comprehensive induction and overall management of staff performance.Participate and contribute in financial planning, reporting, budget reviews and project extension requirements.Support internal and external audit processes, monitoring and evaluation of his/her projectsProvide quarterly project progress report and financial project reports to the Country Director- Uganda and Finance Manager.Representation of VSFB at local, national and regional levels.Ensure effective communication and information flow within the project Kampala office and the Regional Office Nairobi.Participate in relevant development networksResponsible for knowledge management within VSF BelgiumEssential or Minimum Requirements Education University degree in management and /or development related fieldPost graduate training in organizational development, livestock development, community based, participatory approaches, and/or financial management.Knowledge and experience Expertise in Drought preparedness and contingency planningExperience of working in other countries is an advantageGood knowledge of project cycle managementProven experience of managing partnersExperience with proposal writingVery good knowledge of ECHO rules and regulationsExperience with managing budgetsSkills Excellent management, planning, organizational and coordination skillsProven ability to work with a range of stakeholders including civil authorities, donors and project partnersExcellent Financial and budgeting skillsComputer literacy with very good MS Excel, Word and Power pointStrong interpersonal and communication skillsGood writing and reporting skillsAbility to work independently, under pressure and meet strict deadlinesAccuracyAbility to deal with conflict and crisesFluency in written and spoken EnglishAbility to manage and motive a (multicultural) teamAbility to prepare and present issues at all levelsAttitudes Team playerAttentive to detail and result orientedHigh integrity and initiativeIdentify him/herself with the mission, vision and values of VSF-BDisplay of intercultural sensitivity, respect in dealing with othersWillingness to travel to the field and remote locations.Please send your application (reference “Project Manager”), CV and 3 references (one must be your current employer), by e-mail to recruitment [at] vsfb.or.ke on or before 25th March 2012 This vacancy is open to Kenyan male and female candidates. Only short listed candidates will be contacted. For more information: www.vsf-belgium.org
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