Swedish Trade Council

Office Assistant Job in Kenya

Our services aim to support Swedish companies to establish their prod­ucts, services and concepts and further develop their business on new markets. We have extensive experience of international business devel­opment with approximately 500 employees in more than 60 countries worldwide.

Some of the Swedish companies in East Africa are Ericsson, Volvo, Scania, Tetra Pak, Sandvik, Atlas Copco, SAAB, ABB, Alfa Laval, Assa Abloy, Oriflame, SKF, Josab, among others.

What will your duties be as an Office Assistant?

The Office Assistant will be responsible for providing administrative and secretarial support to the Nairobi office.

The main duties are, but not limited to:

  • Providing a full reception service including receiving visitors,
  • Answering telephone calls and relaying telephone messages
  • Managing all incoming and outgoing mail and arrange pick-up and delivery of goods and materials to/from the office as required
  • Maintaining all calendars/diaries in the team, schedule appointments and manage the meeting room
  • Co-ordinating all pertinent travel arrangements including booking of hotels, flights and other associated arrangements
  • Maintaining correspondence files – personnel, legal, and document control as well as maintaining records through filing, retrieval, retention, storage, compilation, coding, and updating
  • Maintaining an adequate inventory of office stationery supplies and assisting in the planning of all meeting and /or conference and events for the organization as required
  • Assist in consulting projects for Swedish companies
  • Support our Area Manager / Trade Commissioner in meetings

    Who are you?

  • You have finalized, or are about to finalize Your Bachelor of Commerce studies.
  • You must have a great sense of service mindedness, be proactive and possess a strong drive and adaptability.
  • You have good knowledge of MS Office Package, especially Power Point and you are fluent in English.
  • Naturally you are a team player who is flexible and adaptable to meet the needs of a small office environment.

    Please send your application together with a personal cover letter and your CV as soon as possible

    Only shortlisted candidates will be contacted.

    For information and application, see: Swedish Trade Council

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