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Position: Purchasing & Sales Manager

Department: Operations

Location: Kilifi, Kenya (some flexibility to work from Mombasa)

Reports to: Director of Operations

Supervises: Procurement/Logistics Officer(s)

Comp/Benefits: Competitive, commensurate with experience

Application Deadline: Open until filled

Start Date: As soon as available

Responsibilities of the Purchasing & Sales Manager

Relationship Management

  • Develop and maintain strong working relationships with suppliers, service providers and buyers to create partnerships that add value and attain the company’s revenue and cost goals
  • Follow up to constructively handle all customer complaints related to your department
  • Create and foster relationships with diverse purchasing and sales professional associations to ensure gainful experience and knowledge sharing
  • Cultivate key contacts who will help KOMAZA stay abreast of innovative developments that may enhance the value of our operations activities.


  • Seek, evaluate and recommend reliable suppliers to provide quality goods or services at reasonable prices with excellent customer service
  • Identify international suppliers, when appropriate; determine most efficient shipping and import methods
  • Lead the effort between KOMAZA and these suppliers to research and innovate new purchases that enhance the value we create for rural farmers
  • Trace the supply chain for certain products back to the original manufacturers for improved costing
  • Follow market trends to predict budgets and better negotiate prices with suppliers
  • Perform cost-benefit analysis to recommend opportunities for cost-saving initiatives

    Systems Development

  • Advise management on required areas of improvement to enhance sales and purchasing processes
  • Implement improved inventory and stores control systems for our expanding network of rural offices
  • Coordinate with the Technology Team in developing robust, transparent processes around procurement & sales operations to ensure effective and efficient systems as KOMAZA’s demand for procurement and sales services grows
  • Work with legal support to standardize suitable contract agreements that ensure appropriate terms of engagement with vendors and buyers
  • Set and ensure adherence to all company policies, procedures and business ethics codes relating to purchasing and sales.

    Tendering and Sales Management

  • Provide budget support and cash flow projections to Finance team to ensure high visibility and control of purchasing related expenses
  • Solicit for proposals and manage the series of selection criteria to ensure integrity and transparency throughout the tendering process
  • Negotiate prices, lead times and other legal or contractual terms with suppliers and buyers in Kenya and other parts of the world as may be required
  • Prepare tendering reports with invoices for submission to and payment by the Finance Team
  • Maintain accurate records of all pricings, sales, purchases, and activities for weekly reporting to senior management
  • Work with colleagues to ascertain that goods are received on-time and as ordered so that payments are processed only for certified confirmations of deliveries or service
  • Manage expenses to meet budget guidelines
  • Follow up with suppliers and buyers concerning delivery and payment commitments.

    Employee Development

  • Set objectives and targets for direct report(s)
  • Offer and deliver the coaching, counseling, advice, support, motivation or information direct report(s) need to help them meet their objectives
  • Monitor progress toward objectives to ensure employees are self-aware of performance.


  • Bachelors Degree in business, economics, purchasing & supplies, or related discipline
  • Minimum of 3-5 years experience in purchasing and selling preferably for a large, fast-growing organization with multiple procurement requirements
  • An expert level of knowledge in procurement including sourcing, pricing, contracts, relationship management and due diligence on suppliers and contractors
  • Creative problem-solver; this position will require significant independence and someone who can accomplish tasks creatively with minimal oversight
  • Experience with managing and developing employees to achieve high performance
  • Must be able to manage competing demands, accept constructive feedback, and meet targets while being efficient, flexible, and of good judgment
  • Excellent written and oral communication skills are required in both English and Kiswahili
  • Good knowledge of Microsoft Office suite applications

    Applicants should email their applications and CVs to: recruiting [at] komaza.org and send a copy to hr [at] komaza.org

    For more information and application, see: Operations Associate

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