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Purchasing & Sales Manager
Location: Kilifi, Kenya (some flexibility to work from Mombasa)
Reports to: Director of Operations
Supervises: Procurement/Logistics Officer(s)
Comp/Benefits: Competitive, commensurate with experience
Application Deadline: Open until filled
Start Date: As soon as available
Responsibilities of the Purchasing & Sales Manager
Develop and maintain strong working relationships with suppliers, service providers and buyers to create partnerships that add value and attain the company’s revenue and cost goals
Follow up to constructively handle all customer complaints related to your department
Create and foster relationships with diverse purchasing and sales professional associations to ensure gainful experience and knowledge sharing
Cultivate key contacts who will help KOMAZA stay abreast of innovative developments that may enhance the value of our operations activities.
Seek, evaluate and recommend reliable suppliers to provide quality goods or services at reasonable prices with excellent customer service
Identify international suppliers, when appropriate; determine most efficient shipping and import methods
Lead the effort between KOMAZA and these suppliers to research and innovate new purchases that enhance the value we create for rural farmers
Trace the supply chain for certain products back to the original manufacturers for improved costing
Follow market trends to predict budgets and better negotiate prices with suppliers
Perform cost-benefit analysis to recommend opportunities for cost-saving initiatives
Advise management on required areas of improvement to enhance sales and purchasing processes
Implement improved inventory and stores control systems for our expanding network of rural offices
Coordinate with the Technology Team in developing robust, transparent processes around procurement & sales operations to ensure effective and efficient systems as KOMAZA’s demand for procurement and sales services grows
Work with legal support to standardize suitable contract agreements that ensure appropriate terms of engagement with vendors and buyers
Set and ensure adherence to all company policies, procedures and business ethics codes relating to purchasing and sales.
Tendering and Sales Management
Provide budget support and cash flow projections to Finance team to ensure high visibility and control of purchasing related expenses
Solicit for proposals and manage the series of selection criteria to ensure integrity and transparency throughout the tendering process
Negotiate prices, lead times and other legal or contractual terms with suppliers and buyers in Kenya and other parts of the world as may be required
Prepare tendering reports with invoices for submission to and payment by the Finance Team
Maintain accurate records of all pricings, sales, purchases, and activities for weekly reporting to senior management
Work with colleagues to ascertain that goods are received on-time and as ordered so that payments are processed only for certified confirmations of deliveries or service
Manage expenses to meet budget guidelines
Follow up with suppliers and buyers concerning delivery and payment commitments.
Set objectives and targets for direct report(s)
Offer and deliver the coaching, counseling, advice, support, motivation or information direct report(s) need to help them meet their objectives
Monitor progress toward objectives to ensure employees are self-aware of performance.
Bachelors Degree in business, economics, purchasing & supplies, or related discipline
Minimum of 3-5 years experience in purchasing and selling preferably for a large, fast-growing organization with multiple procurement requirements
An expert level of knowledge in procurement including sourcing, pricing, contracts, relationship management and due diligence on suppliers and contractors
Creative problem-solver; this position will require significant independence and someone who can accomplish tasks creatively with minimal oversight
Experience with managing and developing employees to achieve high performance
Must be able to manage competing demands, accept constructive feedback, and meet targets while being efficient, flexible, and of good judgment
Excellent written and oral communication skills are required in both English and Kiswahili
Good knowledge of Microsoft Office suite applications
Applicants should email their applications and CVs to: recruiting [at] komaza.org and send a copy to hr [at] komaza.org
For more information and application, see: Operations Associate
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