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Country » Egypt
Duties and Accountabilities
Assist PAn in functions related to the department/region’s operational and administrative procurement activities.
Under the supervision of the PAn, provide guidance and advice to IFC staff related to procurement process, guidelines, procedures, documentation and systems.
Conduct first hand review of procurement documents and coordinate with PAn in providing comments, feedback and guidance to IFC internal clients.
Follow-up selection/procurement process and guide the client to systematically complete the process.
Create contracts/Purchase Orders and requisitions in IFC/WBG systems ensuring compliance with all applicable policies and procedures.
Ensure and carry out necessary steps for contract administration and payment to vendors and consultants using appropriate systems.
Liaison with different stakeholders for timely execution of procurement activities.
Maintain a contract (both operational and admin) filing system. Ensure there is a proper process for review of invoices/requests for payment (fees, travel and miscellaneous expenses) submitted by consultants for adherence to contract terms.
Coordinate and escalate any issues and problems that arise during the procurement and contract administration process. Assist PFP in preparation, arranging and providing procurement trainings.
Prepare and analyze different reports for the region as and when necessary.
Undergraduate degree, preferably in a business related discipline
Minimum two years relevant experience in the public and/or private sector in procuring and administration of consultancy services or contracts in the region
Advanced skills in Microsoft Office, Internet, Lotus Notes, and SAP applications.
Basic conceptual, analytical and problem-solving skills. Excellent organizational skills.
Ability to work under tight deadlines.
Strong communication skills with the ability to clearly and concisely convey necessary information, explain reasoning, and support conclusions using data and facts.
Ability to work both independently and as a team player. Strong proficiency in English is a must. Arabic and French will be a distinct advantage.
To apply for this position, visit; Procurement Assistant
Closing Date: 18 April 2013
Country » Ghana
Duties and Accountabilities
Duties include, but are not limited to the following:
Provide administrative assistance to the appointed team which today counts six officers.
Prepare correspondence and documents, ensuring compliance and deadlines with IFC/World Bank procedures and standards.
Organize travel arrangements for members of the team.
Assist in the preparation of presentations, documents, memos, letters, faxes and electronic mail.
Provide administrative support to visiting staff and assist in the preparation and logistical planning of team events (e.g. conferences, meetings, seminars etc.), working closely with the team and the office events coordinator as necessary.
Perform daily tasks such as sorting and distributing incoming mail and faxes, answering telephones calls in the absence of members of the team, maintaining unit files and contact databases, photocopying, handling team courier, etc.
Act as back-up to other Administrative and Client Support (ACS) colleagues in their absence or during busy periods.
Undertake ad hoc duties that may be assigned.
High School diploma or equivalent, ideally combined with a professional certificate in office administration, and at least 2 years of relevant office administration experience.
High level of common sense and tact in handling, processing and communicating matters of sensitive and confidential nature.
High degree of motivation, initiative, flexibility and reliability.
Outstanding interpersonal skills to interact effectively with internal and external colleagues, stakeholders and clients.
Proven ability to work effectively in a team-orientated, multi-cultural environment, and function as an effective team member in various groups.
Strong written and verbal communication skills to prepare and draft documents and ensure quality of written outputs.
Proficiency in using advanced computer applications: Microsoft Office (Excel, Word, PowerPoint); willingness to learn and use new software and technology as requested; knowledge of World Bank policies and procedures would be an advantage.
Effective time management and organizational skills with the ability to produce high quality work under pressure.
Fluency in English is essential; working knowledge of French is an advantage.Candidates should be prepared to take a test in English grammar, typing and Microsoft Office applications such as described above.
To apply for this position, visit; Team Assistant
Closing Date: Friday, 19 April 2013
Facilities and Administration Officer
Duties and Accountabilities
The Facilities Officer's primary responsibility will be the management and oversight of a primary comprehensive contract and a few lesser contracts for facility management services.
The contracted facility management services will include housekeeping, building operations and maintenance (mechanical, electrical, plumbing), elevator maintenance, waste management, internal moving services, food services (for a small canteen on premises), and landscaping and grounds maintenance.
The Facilities Officer's direct reporting relationship is to the Senior Manager, CHRFM, based in Washington, D.C.. The Facilities Officer will report indirectly to the IFC Accra Country Office Manager.
Specific responsibilities will be to:
Ensure that the terms and conditions of the service contracts and IFC-facility standards for operations and maintenance, including preventive maintenance schedules for building equipment are adhered to.
Oversee the document management of all Building Manuals, Operating Instructions and Warranties provided by the building's general contractor for the new IFC facility.
Coordinate job responsibilities with the on-site IFC Security Officer
Monitor the performance of the Facilities Helpdesk that is operated by the FM Services Contractor. Report and track facilities-related building occupant needs and the resolution of reported problems in the Ghana facility.
Receive and attend to facility issues from building occupants in a respectful, organized, communicative and transparent manner.
Coordinate required building management purchases under $50,000 in collaboration with IFC Ghana Resource Management Officer , using WB guidelines for Country Office local procurement.
Monitor the FM service provider's Asset Management program for building furniture, equipment and fixtures.
Oversee and coordinate the FM service provider's building management business plans and budgets for on-going facilities programs and long term capital replacement requirements.
A graduate degree, preferably in Architecture, Facilities Management, Construction Management, Mechanical/Electrical Engineering, or a related discipline, and over 5 years of relevant experience or equivalent combination of education and relevant experience.
Working knowledge of building infrastructure and engineering systems, local Ghana building codes and regulations.
Demonstrated ability to work independently to effectively manage multiple and/or complex operational issues in a building.
Interest in, and experience with, sustainable facilities management practices.
Excellent spoken and written communication skills. Ability to diplomatically communicate with clients at all levels, as well as local government authorities and contractors. Effective interpersonal, communication and listening skills, excellent sense of client orientation, and drive for results.
Demonstrated leadership and supervisory skills to effectively manage outsourced building facilities staff and others vendors to deliver integrated services.
Ability to systematically maintain records for contract administration, building operations and costs to facilitate periodic contract audits by Bank internal auditors.
Knowledge and experience with Microsoft Office and AutoCAD (or equivalent). knowledge of MS Project, Primavera or equivalent project tracking software desirable.
Willingness and ability to be available on a 24/7 basis in case of an emergency situation.
Willingness to travel internationally on occasion.This position is subject to local recruitment and local salary scale.Only those candidates who meet the above requirements will be considered.
To apply for this position, visit; Facilities and Administration Officer
Closing Date: Tuesday, 30 April 2013
Country » South Africa
Human Resources Analyst
Duties and Accountabilities
In collaboration with Human Resources Account Managers, provide guidance to staff on career development, compensation and benefits, and other HR related issues.
Develop a strong understanding of the rationale underlying HR policies to guide clients in the interpretation of such policies & procedures.
Provide client support and interventions as required by the team's work program.
Partner with clients and the regional Mobility and Recruitment team in support of the recruitment and mobility process and ensure flawless implementation of staffing operations.
Upon request, prepare remuneration and mobility proposals for new hires and existing staff on mobility.
Assist the timely compliance of the annual evaluation process.
Maintain and continually improve the existing HR information systems and coordinate with colleagues in the field and at HQ to compile information.
Provide regular HR reports, respond to ad-hoc data requests, and prepare data for client management presentations and strategic staffing conversations.
Monitor HR processes (ie performance management, talent management, recruitment) using existing HR tools.
Contribute to corporate HR deliverables and provide back-up for other HR analysts in the Client Services Team.
Bachelor's degree or Master's degree (Masters' preferred) in a relevant discipline (i.e. human resources, management, behavioral sciences, business, public sector management or other related field) and a minimum of 2 years of entry level professional HR experience.
Solid knowledge of all core HR areas, and demonstrated research and analytical skills.
Willingness to 'roll-up sleeves' and flexibility to engage in all aspects of HR work, from identification of issues and design of policies and programs to implementation.
Effective verbal and written communication skills and ability to present well-reasoned analyses, findings and recommendations.
Excellent team skills, willingness to collaborate and share knowledge with colleagues and clients at all levels across the Corporation.
Track record of the highest level of integrity and the capacity to deal with critical situations and confidential issues in a sensitive manner.
A positive attitude and a high degree of initiative.
Proven ability to multitask, meet tight deadlines, and attend to details while maintaining an overview of HR priorities
Click on the link for application; Human Resources Analyst
Closing Date: 30th April 2013
Country » Kenya
Operations/Senior Operations Officer/ Regonal Coordinator
Duties and Accountabilities
Actively develop the pipeline for IFCs investment and Banking advisory services.
Prepare and present client pitches to potential and existing financial intermediaries.
Participate in the design of projects, including negotiation with clients and the preparation of internal approval documents.Project Management:
Manage the procurement process for Consultants including preparation of the Terms of References (ToR), negotiation of fees, contract issuance and supervision of delivery.
Take responsibility for process of internal documentation for projects, drafting concept notes and implementation plans, client proposals and project supervision and completion reports.
Manage the relationship with the banks senior management and ensure projects are delivered to their satisfaction and address their strategic priorities.
Document project progress, particularly performance against target indicators established at the outset of the project, in IFCs internal tracking systems.
Proactively identify opportunities for other AS products where appropriate.Regional Coordination
Be responsible for the coordination of the regional A2F team including participating in recruitment, ongoing coaching, and performance management.
Participate in the regional A2F leadership team discussions on strategic and operational issues and contribute to regional A2F strategy.
Develop close and effective working relationships with IFC Investment staff, other Advisory Business Line staff, and World Bank staff in the region, Washington and other field offices
Assist in raising external funding from donors to leverage IFCs own resources. Results Measurement and Learning:
Collaborate closely with the SSA Monitoring & Evaluation team (M&E), to ensure that evaluation activities are embedded into project design and implementation.
Work closely with the Monitoring and Evaluation (M&E) teams at the regional and global level to develop indicators and tools that collect the necessary data for monitoring project impact. Knowledge Management:
Contribute to the design and development of internal and external knowledge management events to share lessons and experiences, and to learn from others.
Support global dissemination of knowledge through participation in regular practice group meetings with peers, conducting appraisal missions in other regions and on-going contribution to development of Banking Advisory tools;
Maintain close links with relevant global product specialists and global team leads.
A Masters degree in Business, Economics, Finance, or related fields.
10+ relevant experience in Banking or in providing consultancy services to the financial sector in emerging markets, including the design and management of advisory services.
Should be familiar with international best market practices and global trends in SME Banking and challenges facing the financial sector in Sub-Sahara Africa (SSA) and in emerging markets.
Should be a Self-starter with a mature, and flexible attitude, able to work in multicultural, multi-tasking teams and deal with conflicting priorities.
Demonstrated team management and leadership skills including ability to coach, mentor and develop colleagues to deliver high quality results.
Strong interpersonal and relationship management skills, and demonstrated capacity to work with a wide range of stakeholders within IFC and across the World Bank Group, financial institutions, businesses, international organizations, support institutions such as bank associations and government authorities.
A strategic thinker with the ability to communicate ideas clearly and confidently, articulate issues and recommend solutions.
Willingness and ability to travel extensively.
Fluent written and spoken English is a requirement.
Ability to operate in French would be an advantage.
To apply for this position, visit; Operations/Senior Operations Officer/ Regonal Coordinator
Closing Date: Friday, 19 April 2013
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