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– Australia Awards in Africa
Based in Pretoria, South Africa, the Program Team Leader will be responsible for effectively planning and managing Program human, financial and material resources, providing direction and leadership, and for giving overall direction to and support for the design, delivery and evaluation of Program outputs, including substantial liaison and service support to the Australian Department of Foreign Affairs and Trade (DFAT).
Successfully managing effective relationships with various agencies and partners throughout Africa is a key aspect of the role. This is a full time position up to June 30, 2015.
Key responsibilities include
Supervise the operations of the Program Office and other hub offices including ensuring appropriate management and administration systems and procedures necessary for proper accountability, reporting and audit requirements.
Ensure that the Office structures operate efficiently and effectively and within budgets and specified timeframes.
Take a leading role to ensure the maintenance of sound working relationships with Coordinating Authorities and other partner agencies in African countries at all levels, actively develop and expand partnership arrangements.
Direct all support provided to DFAT Pretoria covering the management of all types of DFAT Awards funded under the Australia Awards in Africa
Prepare and ensure the timely delivery of all reports, financial information and other data required under the Head Contract with DFAT.
Assume responsibility for and oversight of the conduct of all types of pre-course support under each category of awards including pre-departure briefings and the provision of in-Africa English language training
Manage all selection processes including the engagement of panel members (other than DFAT staff) and provide all necessary support including the preparation of reports
Manage the sub-contracting of all Africa Fellowships training providers including necessary quality assurance and subcontractor performance assessments
Attend, or arrange for an appropriate representative to attend, Selection and Review Meetings and other necessary meetings, as directed by – Pretoria
Oversight all M&E related tasks including the preparation of relevant reports. Monitor outputs and targets and emerging issues impacting on the program and incorporate an assessment of progress and issues in Annual Plans and Progress reports
Oversee the development of a quality system, provide continuous quality assurance and quality improvements designed to improve performance and apply lessons learnt to successive stages of the Awards cycles
Assist with and participate in Senior Reference Group deliberations and prepare relevant reports and Minutes
Participate in annual Strategic Performance Assessment meetings with DFAT and promptly promptly actions arising
Liaise closely with all DFAT alumni networks in Africa and administer alumni support mechanisms
Manage gender equity and disability support mechanisms incorporated into Australia Awards in Africa
Apply a comprehensive risk management approach to program operations and advise DFAT Pretoria of any implementation issues and proposed risk management response.
Postgraduate qualifications in education, business management or another relevant field
Demonstrated high level leadership in donor project management
Excellent client liaison skills and communication
Demonstrated management of teams and offices
Proven ability in the direction of high-volume operations
Track record of success in the development of policy, systems and processes
Demonstrated capacity to work to tight deadlines with competing demands
In-depth knowledge of and familiarity with the Australian tertiary education sector
Understanding of monitoring and evaluation frameworks and evaluation
Excellent interpersonal skills and demonstrated capacity to work sensitively in a cross-cultural environment in the developing world
Outstanding presentation and communication skills
Excellent writing skills, including the ability to edit reports prepared by others
Experience in managing a Scholarships program
Significant experience in the developing world, preferably in Africa
How to apply:
To apply please email your covering letter addressing the selection criteria and resume to Kristine.deleon [at] grminternational.com with the subject: OIC Kenya - AA.
Without the covering letter, your application will not be considered.
Please note that this role is evaluated at a Category C, Job level 3 on the Adviser Remuneration Framework.
The HR Coordinator is based in Pretoria, but will also provide support to the hubs in Nairobi and Brisbane. The HR Coordinator will assist the Deputy Team Leader (DTL) and other senior managers to manage the human resource requirements of the program to ensure efficient and effective program operations, and to support staff of all hubs with their individual and collective human resource needs.
Key responsibilities include
Implementing existing HR policies and processes in accordance with GRM requirements;
Periodically reviewing HR policies and systems
Coordinating, monitoring and supporting the implementation of performance management systems including addressing individual performance issues
Coordinating the implementation of staff training and development plans
Monitoring and ensuring compliance by staff with all HR policies and processes, including submission of timesheets and leave records
Supporting recruitment processes as necessary and providing timely and accurate reporting on HR related data
Providing support to the staff of all hubs on day to day HR needs and responding to GRM’s broader HR data requirements.
Minimum Bachelor-level qualification in the human resources field
Minimum 5 years’ experience in a similar role
Demonstrated knowledge of the South African Basic Conditions of Employment Amendment Act, No 11 of 2002 and the Kenyan Employment Act, No 11 of 2007 and ability to advise management on their application
Demonstrated experience writing and advising on HR policies and procedures
Effective people management and conflict resolution skills
Previous experience preparing and/or presenting training for staff on HR related topics, including performance management systems
Proficiency in using the latest versions of Microsoft Word, Excel, PowerPoint, Access, Outlook; familiarity with mail merges and web searches
Excellent written and oral communication skills in English
Excellent interpersonal skills both face-to-face and over the phone, projecting a high level of professionalism
A keen eye for detail and the ability to produce high quality, accurate work
The ability to work under pressure and a willingness to work to tight deadlines while managing multiple projects and work assignments from a variety of staff
Strong initiative and customer service ethic and high expectations for quality standards
Demonstrated high energy level and flexibility, personable with sound judgement; knowledge of correct protocol for specific situations
Qualifications or equivalent experience in drafting legal documents that conform to relevant legislation
Knowledge of and experience working in international development and / or with international donor organisations
South African Nationals are strongly encouraged to apply.
Please note that there are no relocation or visa allowances for this role. This position is ideally suited for candidates with authorization to work in South Africa.
How to apply:
To apply please email your covering letter addressing the selection criteria below and resume to firstname.lastname@example.org with the subject: HR Coordinator – Australia Awards. Without the covering letter, your application will not be considered.
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