CASP Personal Assistant

The purpose of establishing the Centre for Africa's Social Progress (CASP) is to capitalise on the HSRC's existing infrastructure, including the library, to articulate African points of view and galvanise the continent on to a new developmental trajectory anchored on social democracy.

It is our vision that CASP will be a continental centre of excellence that attracts leading African scholars and Africans in the Diaspora to reflect on critical issues of Africa's social progress.

Also, it will serve as a platform where they will engage with African leaders and other senior policy-makers.

The centre seeks to appoint a suitable candidate to be based in the Pretoria office.

The incumbent should be available to start immediately after appointment.

Personal Assistant

Key responsibilities:

  • Provide top-level secretarial and administrative support to the Research Director;
  • Manage the flow of documentation and enquiries to and from the Research Director and intelligently route as much as possible to other relevant parties to handle;
  • Take minutes at meetings, workshops, conferences and write reports;
  • Interact with senior government official, business leaders, trade unionists and academics on a range of issues in a confident and assertive manner;
  • Facilitate the logistical arrangements in respect of meetings, events, travel and accommodation of the Research Director;
  • Manage the Research Director's diary, identifying priorities and ensuring that these are accommodated;
  • Keep track of a rolling ‘to do list' and follow up delegated tasks.
  • Maintain a database of all donor contracts and Memorandum of Understanding.

    Key requirements:

  • Minimum of an honours degree and proven senior-level personal assistant experience (at least 4 years experience will be an advantage);

  • Proficiency in the MS Office suite;

  • Excellent ability to take minutes and write reports;

  • Excellent writing skills and precise use of English grammar, spelling and punctuation;

  • Well developed interpersonal and communication skills to interface with, among others, clients, funders, business partners, research staff and administrative colleagues and service providers;

  • Confident and prompt planning, scheduling and organisational abilities;

  • Sound office management, maintenance, procurement, administration and record-keeping skills;

  • Personal integrity and dedication;

  • An understanding of the research environment.

    In delivering social science that makes a difference, the six interdisciplinary research programmes and a number of national priority initiatives of the HSRC are engaged in more than two hundred and fifty projects and programmes serving diverse users in South Africa and the region.

    There are HSRC offices in Pretoria, Cape Town and Durban.

    The HSRC offers attractive, market-related packages depending on qualifications and experience.

    Applications:

    In your application, please include your CV;

  • A letter of motivation indicating why you think you are suitably qualified for the position;

  • The names of three contactable referees (with telephone, fax and e-mail contact details);

  • A copy of current earnings on a cost-to-company basis.

    The HSRC will only consider applications that include the above requirements.

    Applicants may be required to undertake a written exercise in the competencies required for the position.

    The HSRC is committed to accelerating the improvement in the proportion of its senior managers, research leaders and support staff who are black, female or disabled.

    Deadline: 12th June

    For more information and application, visit: Personal Assistant CASP Website

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