Assistant Administration Officer

CARE International in Kenya is looking for dynamic, well organized and highly motivated individuals who are results-oriented to fill the following positions in its Emergency and Refugee Operations (ERO) Programme to be based in Dadaab, North Eastern Province

The holder of this position should ensure effective and efficient delivery of services and ensure accountability as well as provide strong leadership to incentive workers within the Warehouse adhering to CARE policies, processes and procedures.

The main purpose of this position is to receive, unpack and sort incoming parts and supplies, identify, label and catalogue items received, Store items in warehouse, tool room or supply area, Issue and distribute parts and supplies for internal use, replenish parts and supplies, advise on use and appropriateness of parts, Maintain records on inventory control system as well as assist in shop floor fleet repair and maintenance.

This is an excellent opportunity for someone with a keen interest in the repair and maintenance of motor vehicles preferably with Automobile industry experience to handle well known various brands of Vehicles and tractors in a repair shop setting

Key Responsibilities:

  • Provide prompt, courteous and accurate service to mechanics and other agencies who visit the Workshop within Mechanical Services unit in Dadaab.

  • Utilize and maintain parts technical resources with most current information.

  • Provide additional help in other areas as needed i.e. to be involved in shop floor repair activities.

  • Determines inventory needs by obtaining work orders and Maintain inventory records.
  • Posting incoming stock in the computer and binning parts appropriately in the stock room.

  • Maintains safe and clean work environment by keeping shelves,inspection / quarantine area, and workstations neat; complying with procedures, rules, and regulations.

  • Issues and delivers parts as requested by mechanics and substitute parts as required, based on knowledge of interchangeability within makes and models of vehicles.

  • Determines proper stock levels for commonly used parts; schedules ordering of parts to avoid "stock out" situations; Maintains inventory control records on stock issued, tracks parts using computer program;

  • Conducts spot checks and periodical physical inventory and may provide other temporary relief for other staff as required.

  • Estimate future supply needs and maintain adequate stock levels;


  • All round Motor vehicle training, a Diploma in Automotive, mechanical or agricultural engineering and hands on experience in parts, warehouse and mechanics is a plus.

  • Working knowledge of logistics and supplies management a plus.

  • A Valid, accident-free driving license preferably with Class B, C and E.

  • Good communication, writing & interpersonal skills in English and Kiswahili.

  • Ability and willingness to work in a difficult environment and be able to work to tight deadlines and targets even beyond working hours as She / He may be required at times to work at night, weekends, and holidays especially during emergency situations.

  • Computer literate with good knowledge of MS office (Excel, Word, Access, SPSS).

  • A Certificate of Good Conduct from Criminal Investigation Department.

  • Experience in the motor trade desirable and essential with Good customer relation skills.

  • Good knowledge of inventory control methods and procedures.

  • Exercise resourcefulness and ingenuity in gathering information from parts manuals and other sources to determine acceptable substitutes for rare and obsolete parts.

  • Establish cooperative-working relationships with those contacted in the course of work.

    Deadline: 26th August 2009

    For more information and application, visit: Assistant Administration Officer Website

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