Administrative Assistant, Nairobi - United Nations Environment Programme
Location: Nairobi, Kenya
Deadline: 27 Aug 2008
Under the overall supervision of the Director and the daily supervision of the Associate Administrative Officer, the incumbent will;
Coordinate extensively with UNON’s Travel Unit and travel agencies to prepare, process and follow up on official travel for the Division
Obtain necessary travel authorizations, costings, air ticket and per diem ensuring all necessary formalities are complied with
Prepare travel obligations in IMIS upon request, liaise with the participants, make hotel bookings, arrange transport to and from the hotel, and submit travel claims for processing
Ensure travel plans and post-facto travel reports from the Regional Offices are submitted to Office of the Executive Director (OED) for approval in a timely manner
Prepare in IMIS and process Daily Subsistence Allowance (DSA) for staff and meeting participants. Request ad hoc DSA as necessary.
Qualifications
Education: Completion of secondary school is required. Supplementary training in administration or other relevant field is desired.
Work Experience: Minimum of five years of work experience in the area of administration, procurement and travel.
Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised fluency in oral and written English is required. Knowledge of another official UN language is desirable.
Other Skills: Proficiency in computerised office environment and related Microsoft Office applications is required. Experience in database management and related tools is an asset. Knowledge and experience in IMIS desired.
